Lead Admin Support Coordinator Anesthesia

Job Summary

Provides team leadership and supports key functions such as scheduling onboarding and department projects/workflows. Ensures administrative duties are completed in a timely manner. Directs and maintains accountability for complex multi-faceted programs. Provides administrative support and reporting through the appropriate use of softwares and/or other tools. Acts as a subject matter expert and resource for others on the team.

Essential Functions

• Creates and maintains team and department schedule and facilitates communication to ensure adequate administrative support and coverage for on site and off site providers. Monitors data to ensure adequate support for the service.

• Serves as subject matter expert and resource for team members for systems/technology utilized receptionist and administrative duties. Conduct training for new employees and/or new job responsibilities.

• Supports leadership in monitoring issues with workflow workloads staffing and reporting. Recommend and participate in opportunities for improving the provider and team member experience

• Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone takes messages welcomes visitors and provides/relays information in a manner consistent with hospitality standards.

• Composes documents and independently formats types and proofreads correspondence memos reports charts statistics meeting minutes newsletters etc. Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.

• Performs/coordinates basic office duties such as sorting/distributing mail copying filing faxing completing forms and ordering/maintaining equipment/supplies.

• Maintains schedule/daily calendar for team members and providers making independent judgments regarding priorities/rescheduling. Arranges for conference/travel meetings as needed.

• Collects compiles and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy. Directs and maintains accountability for completion of complex multi-faceted programs/projects.

• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.

• Performs other duties as assigned.

Qualifications

Required

• Associates degree in specific course work in office administration/secretarial science or equivalent level of education and experience

• 2 years of relevant experience in secretarial computer experience administrative projects program management office statistical data collection and analysis working in a high volume service industry working in business or accounting cash handling data systems managed care Medicare product industry experience dealing with the public preferably in the medical or customer service field database development relevant clinical directing the workload of others specimen collection and client services health care environment hospital/physician/clerical experience or experience in a medical research environment

• Computer skills; Excellent written verbal communication and interpersonal skills. Time management and organizational skills. Self directed. Ability to make quality independent decisions. Analytical and strong problem solving skills. Ability to work effectively and efficiently under tight deadlines high volumes and multiple interruptions. Ability to maintain the strictest levels of confidentiality. Ability to listen to others. Competency in the use of a variety of computer hardware and software systems.

About Corewell Health

As a team member at Corewell Health you will play an essential role in delivering personalized health care to our patients members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators leaders and innovators that continue to build on one shared mission statement - to improve health instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial health and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you like restaurants phone plans spas and more!

• Optional identity theft protection home and auto insurance pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

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