Central Services Specialist
Central Services Specialist
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Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Job Category:
Academic StaffEmployment Type:
RegularJob Profile:
Financial Specialist IIIJob Duties:
Under the supervision of the UW-Madison Associate Director of Finance Travel and Card Team Manager the Central Services Specialist is responsible for reviewing approving and advising on Workday Expenses transactions including higher complexity expense reports and purchasing card addition this position may be responsible for data analysis communication and aspects of the UW Foundation billing process. This centrally located position will work closely with other Division of Business Services staff and faculty staff and leadership from UW Madison schools colleges and auxiliaries.
Key Job Responsibilities:
Reviews transaction processing internal controls and recommends policies and procedures
Serve as a unit liaison to leadership providing financial advice recommendations and financial status updates
Reallocates expenses to appropriate funding strings
Answers complex fiscal questions and provides information based on set materials and standards to various audiences
Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
Reviews and approves complex transactions and assigns funding codes in accordance with established rules regulations and policies
May train staff on financial processes and best practices
Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
Department:
Division of Business Services/Disbursements
The mission of the Division of Business Services (DoBS) is to support UW-Madisons institutional responsibilities of higher education and research. Business Services offers a broad range of services and transaction processing to campus including accounting internal auditing risk management purchasing materials distribution and surplus property management and tuition and student loan services.
Located in DoBS Accounting Services provides financial services and management for UW-Madison including the processing and reporting of accounting data. The department develops and implements financial policies and procedures for university-wide business processes for compliance with tax laws and other Federal and State regulations.
Compensation:
The expected salary for this position is $58000 (12-month) for highly experienced candidates. Actual pay will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurance and savings accounts; and retirement benefits. Benefits information can be found at Qualifications: Experience working with ERP software applications Associates Degree Preferred To begin the application process click the Apply button. Candidates will be required to upload a cover letter referring to related work experience and a resume/CV detailing educational and professional background. Candidates will also be presented with the option to manually enter Certifications Education Languages and Website information. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UWMadison is not an E-Verify employer and therefore is not eligible to employ F1 STEM OPT Extension participants. The application deadline is 11:59 pm (CST) on August 10 2025. Phoua Khang Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals. The University of Wisconsin-Madison is an Equal OpportunityEmployer. Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here. To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.Preferred Qualifications:
Experience with purchasing card transaction reconciliations
Experience working with expense reporting/reimbursement
Experience in higher education accounting
Proficient in using Microsoft ExcelEducation:
How to Apply:
Contact Information:
Institutional Statement on Diversity:
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus please visit:Diversity and Inclusion
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
