Assistant Director of Event Services, Student Involvement
Assistant Director of Event Services, Student Involvement
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Job Description
Position Title: Assistant Director of Event Services Student Involvement
Department: Student Affairs
Reports to: Executive Director of Student Involvement
Appointment: Full-Time (12 months)
Status: Exempt
Reporting to the Executive Director of Student Involvement the Assistant Director is responsible for the coordination/management of spaces on Bradleys campus day-to-day operations of the Student Center Event Services office and coordination of summer camps and conferences.
Primary Responsibilities
- Direct operational supervision of multiple spaces such as the Michel Student Center Garrett Center Hayden Clark Alumni Center and centrally scheduled spaces for Bradley departments student organizations as well as external clients. Serve as the point of contact for necessary events.
- Coordinate logistics and billing for internal/external events camps and conferences including but not limited to scheduling of space food service media services parking lodging. Negotiate manage and execute event contracts; coordinate appropriate billing for events. Serve as on-site event manager for these events when necessary.
- Responsible for oversight of Event Management Software (EMS).
- Monitor condition of spaces and equipment submit work orders and provide recommendations of needed facility maintenance. Create plan for capital improvements and upgrades to facilities equipment and technology.
- Market and promote Bradley University as an opportunity for rental for events.
- Develop and maintain relationships with key departments to include but not limited to: Dining Services Campus Recreation and Athletic Facilities Facilities Housing Student Activities student organizations and administrative offices.
- Hire train supervise mentor and evaluate student staff; ensure professional quality event coverage for internal and external clients.
- Manage University bars including inventory staffing customer service and process reviews.
- Ensure all events adhere to University standards and policies.
- Effectively manage department budgets.
- Evening and weekend work to be expected.
Required Qualifications
- Bachelors degree.
- Previous experience managing and coordinating logistics for events.
- Candidates must possess exceptional interpersonal organizational and communication skills in addition to proficiency with Microsoft Office Suite specifically Excel.
- Candidates must also be detail-oriented possess excellent problem solving and analytical skills and the ability to work on multiple projects simultaneously.
- Must have a valid US drivers license.
- Ability to lift/move a minimum of 25 lbs.
Preferred Qualifications
- Masters degree in Higher Education Business Administration orrelated advanced degree.
- Experience in facility/event management and planning.
- Experience supervising part-time/student employees.
Qualified candidates should submit a cover letter resume and complete contact information for a minimum of three professional references with telephone numbers.
Please submit all materials at the time of initial application.
Bradley University offers a competitive benefits package including health dental vision life and disability coverages FSA HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. Information regarding our benefits can be found here: University is a top-ranked private university in Peoria Illinois offering nearly 6000 undergraduate and graduate students opportunities choices and resources to build their futures. Innovation action and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business communications education engineering fine arts health sciences liberal arts and sciences and technology.
Employment with Bradley University is contingent upon successful completion of a criminal background check.
Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration faculty and staff are committed to attracting qualified candidates from underrepresented groups.
Required Experience:
Director
Employment Type
Full-Time
