Administrative Assistant

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Our FCSD and CX organization advances the Ford reputation as a visionary vehicle and mobility services company and helps deliver a trusted customer experience.

This role requires an individual who is flexible resilient and uses good judgment. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. This individual must be professional friendly and welcoming when interacting with senior leaders across the globe. They should possess excellent time and data management skills to coordinate various email activities and meeting notices across time zones. They should be able to work independently and have a high standard for delivering quality results. They should adapt to change with a positive attitude be a quick learner and be self-motivated.

A successful candidate should have exceptional communication skills both verbal and written complete all tasks in a timely manner understand how to prioritize and be a problem solver. The candidate will need to understand the Companys structure and will need to develop working relationships with other assistants executive leaders and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

What youll do...

• Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time consistently maintaining strong communication.
• Manages the executives calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates.
• Maintains organizes and archives Outlook calendar communications and folders as appropriate keeping the executive well-organized and aligned to Company records and retention schedules.
• Sorts screens and distributes incoming and outgoing mail for the executive. Highlights information of interest and/or curate reading material.
• Participates as an adjunct member of the executive leadership team including attending select meetings taking notes tracking assignments and following up on assigned action items.
• Willingness and flexibility to support across all North America and European time zones
• Optimizes travel arrangements (e.g. transportation accommodations agenda visa/passports) based on the executives travel needs and preferences. Manages complex itineraries including any changes. Completes related expense reports.
• Assists the executive with preparing for meetings including preparing materials obtaining materials in advance distributing materials and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
• Assists with coordinating and managing meetings and events such as staff meetings all-hands meetings off-sites team gatherings etc. overseeing calendars communication technology office space logistics and related follow-up activities.
• Prepares updates and organizes information for inclusion in reports correspondence presentations budgets etc. Edits documents for accuracy format and arrangement of material.
• Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate.
• Assists with special projects as needed.
• Works well with remote employees in different time zones and countries acknowledging the need for flexibility in scheduling.
• Highly adaptable to the fast-paced work environment.
• Ability to manage multiple projects at once and not easily feel overwhelmed.
• A problem solver who anticipates the needs of the executive and team.
• Handle correspondence reports and presentations and may be responsible for maintaining databases and tracking project progress.
• Work closely with stakeholders and team members to ensure that project goals are met on time

Youll have...

• Bachelors degree or equivalent preferred
• 3 years of experience as an executive assistant or project manager
• 3 years of Microsoft software experience (e.g. Outlook SharePoint OneDrive PowerPoint Word Excel and other related programs)

Even better you may have...

• Experience with Ford Organizations
• Excellent writing editing and proofreading skills
• Learns new software systems and products/cloud tools with ease
• Responsive self-starter; takes initiative in resolving issues or concerns
• Detail-oriented organized and excellent time management skills
• Displays a high degree of integrity and maintains confidentiality of sensitive information
• Works well independently with minimal supervision
• Ability to work collegially and collaboratively within a team environment in an open-concept office area
• Comfortable interacting with all levels of the organization from executive leadership to individual contributors
• Ability to plan prioritize and support multiple assignments simultaneously

You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!

As an established global company we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe or keep you close to home Will your career be a deep dive into what you love or a series of new teams and new skills Will you be a leader a changemaker a technical expert a culture builderor all of the above No matter what you choose we offer a work life that works for you including:

Immediate medical dental vision and prescription drug coverage

Flexible family care days paid parental leave new parent ramp-up programs subsidized back-up child care and more

Family building benefits including adoption and surrogacy expense reimbursement fertility treatments and more

Vehicle discount program for employees and family members and management leases

Tuition assistance

Established and active employee resource groups

Paid time off for individual and team community service

A generous schedule of paid holidays including the week between Christmas and New Years Day

Paid time off and the option to purchase additional vacation time.

For more information on salary and benefits click here: BENEFITS

This position is a salary grade SG5.

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race religion color age sex national origin sexual orientation gender identity disability status or protected veteran the United States if you need a reasonable accommodation for the online application process due to a disability please call 1-.

Onsite work of up to four days per week may be required for candidates within commuting distance of a Ford hub location. #LI-Hybrid #LI-MN1