Administrative Assistant to the Principal

Minimum Qualifications and Requirements:

• Graduation from an accredited college or university with a Bachelors Degree in Public Administration Business Administration or a closely related field; and
• Some experience in office management financial administration and/or human resources operations and related; or
• Any equivalent combination of experience and training which provides the knowledge skills and abilities necessary to perform the work.
• Thorough knowledge of Generally Accepted Accounting Principles.
• Thorough knowledge of financial office procedures and practices.
• Thorough knowledge of the functions of assigned Department or specialty area within City government.
• Thorough knowledge of accounts payable and payroll processes.
• Thorough knowledge of budget preparation within a municipality.
• Ability to interpret accounting reports and records and to analyze accounting data for control and reporting purposes.
• Ability to handle confidential and administrative information with tact and discretion.
• Ability to supervise train and evaluate the work of others.
• Ability to communicate effectively with others both orally and in writing using both technical and non-technical language.
• Ability to understand and follow oral and/or written policies procedures and instructions.
• Ability to prepare and present accurate and reliable reports containing findings and recommendations.
• Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks.
• Ability to use logical and creative though processes to develop solutions according to written specifications and/or oral instructions.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology.
• Integrity ingenuity and inventiveness in the performance of assigned tasks.

Specific Core Function:

Provides administrative support within the area of fiscal administration and related in a School District Department; performs directly related work as required.The principal function of an employee in this class is to ensure professional standards are used in the administration of all assigned Departmental functions. The work is performed under the supervision and direction of an assigned administrator and/or Department Head but extensive leeway is granted for the exercise of independent judgment and initiative. Supervision is exercised over the work of employees in accounting and related support function activities. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other School District employees business organizations and the public. The principal duties of this class are performed in a general office environment.

Responsibilities of the Position:

• Administers fiscal management functions within the Department including overseeing expenditures and revenues payroll processes budget development and administration and related.
• Oversees and participates in plans for the procurement of monies from outside funding sources including community services grant development and administration and related.
• Coordinates the implementation of new computer systems and related technology in the Department.
• Prepares specialized analytical reports relating to a core function of a Departmental operation for use in policy development with the Department Head and other Departmental managers as requested.
• Participates in policy development with the Department Head and other Departmental manager as requested.
• Performs special projects as assigned.
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Attends meetings conferences workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles practices and new developments in assigned work areas.

Specified Length/Hours of Position:

• This is an affiliated MESPA 52-week 7-hour per day position. Grade 16 $24.53/hour.

Application Procedure:

The Manchester School District uses this Applicant Tracking on-line application platform please visit our site: The Manchester School Districts website

Required Experience:

Manager