Payroll Technician (Payroll Technician II), Human Resources Division
Payroll Technician (Payroll Technician II), Human Resources Division
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Job Description
Job Summary:
Responsible for processing payroll and personnel transactions. Includes multiple types of pay change in working status various leaves of absences and separations of CSU employees. Must apply knowledge of two data management systems and consult various resources to access input and maintain payroll and personal data. Validate data identify discrepancies and errors and calculate and reconcile variances to maintain data integrity in systems.
Responsibilities:
Under general supervision apply a thorough knowledge of payroll and personnel transactions and performs the full range of moderately complex payroll and personnel transactions with a greater degree of independence for all employee categories. Independently select interpret and apply the proper rules and regulations which may not specifically be covered by precedents or existing CSU state and governmental guidelines and use initiative and judgment to analyze information and determine a course of action within the specifications of standard practice and established guidelines.
Perform diverse duties involving a wide range of procedures and apply various rules regulations and policies to determine pay and accruals. Prepare and review documents for accuracy; verify and audit data prior to release; determine appropriate codes; identify and calculate overpayments; coordinate collection activities; reconcile work schedules; provide guidance and assistance to campus payroll users; calculate process and reconcile a diverse range of moderately complex payroll and personnel transactions for all categories or combinations of categories of CSU employees (staff faculty graduate assistants student assistants special consultants individual lessons and summer session instructors). These transactions include: pay (intermittent regular full and part time overtime special consultant shift differential call back individual lesson annual year 10-month 10/12 quarterly semester summer session extended vacation and MSAs); leave status and accruals (vacation holiday sick jury duty bereavement LWOP AWOL military NDIL IDL and compensatory time); and changes in pay status (appointments end of probationary periods promotions demotions reclassifications retirements and separations).
Other Classification-Related Duties as assigned to include Student Pay Processor and Scanning Project.
Minimum Qualifications: Required Education and Experience:
Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.
Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
Required Knowledge skills and Abilities:
Knowledge: Thorough knowledge of general office methods practices and procedures. Thorough knowledge of or the ability to acquire quickly policies procedures programs guidelines applicable state and federal laws educational codes and collective bargaining agreements.
Abilities: In addition to the Payroll Technician I abilities must be able to: select and apply a wide variety of moderately complex policies procedures programs and applicable state and federal laws educational codes and collective bargaining agreements that are not clearly described in available guidelines; organize work set priorities and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs web browsers electronic calendaring programs ERP/HRIS and data management systems; and read and write at a level appropriate to the position
Preferred Qualifications:
Two years payroll and personnel experience; two years customer service experience; thorough knowledge of general office practices and procedures; ability to understand/interpret policies procedures guidelines applicable state and federal laws educational codes and collective bargaining agreements; organize work and set priorities in order to meet critical deadlines; work independently; perform mathematical calculations; use Microsoft Office and Outlook software.
Compensation and Benefits:
Anticipated Hiring Range: minimum $3864 - maximum $4190 monthly.
Classification Salary Range: minimum $3864 - maximum $6620 monthly.
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am 5:00 pm) some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm) some evenings/weekends.
The application deadline is: Sunday August 10 2025.
As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission California State University San Bernardino seeks a campus climate that welcomes celebrates and promotes respect for the entire variety of human experience. We welcome people from all backgrounds and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create promote and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit hire train and administer all personnel actions without regard to race ethnicity religion color caste national origin ancestry age sex gender gender identity gender expression sexual orientation socioeconomic status genetic information medical condition disability marital status protected military or veteran status or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination Sexual Harassment and Sexual Violence including Domestic Violence Dating Violence and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB please visit Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at
Smoking
CSUSB is a smoke and tobacco-free campus. See policy athttps:// Act
In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) the Cal State San Bernardino Annual Security and Fire Safety Report is available at: Experience:
IC
Employment Type
Full-Time
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