Accounts Receivable Specialist
Accounts Receivable Specialist
Posted on :
31-07-2025
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1 Vacancy
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Job Description
Job Description: A/R Generalist at a Wholesale Distributor
JOB TITLE: A/R Generalist
DEPARTMENT: Finance/Accounts Receivable
REPORTS TO: A/R Manager/Finance Manager
Location: Onsite (Decatur TX)
Position Type: Full-Time
EFFECTIVE DATE: 02/25/2024
Summary:
The A/R Generalist is responsible for managing various aspects of the accounts receivable process including invoicing collections payment processing and customer account reconciliation. This role requires a versatile and detail-oriented individual capable of handling a broad range of A/R functions to support the financial health of the wholesale distributor.
Key Responsibilities:
- Invoicing and Billing:
- Generate and distribute customer invoices accurately and in a timely manner.
- Ensure that all invoices reflect correct pricing quantities and terms according to customer agreements.
- Maintain and update customer billing information as needed.
- Collections:
- Monitor accounts receivable aging reports and follow up on overdue accounts.
- Implement effective collection strategies to ensure timely payments from customers.
- Negotiate payment plans or settlements with customers when necessary.
- Collaborate with the sales and customer service teams to resolve billing disputes.
- Cash Application:
- Accurately apply customer payments to the correct accounts and invoices.
- Process various forms of payments including checks ACH wire transfers and credit card payments.
- Reconcile cash receipts with bank deposits and resolve any discrepancies.
- Customer Account Management:
- Maintain accurate and up-to-date customer account records including tracking of payment histories and credit limits.
- Investigate and resolve any issues related to customer accounts such as short payments credits or unapplied cash.
- Provide excellent customer service by addressing inquiries related to invoices payments and account status.
- Reporting and Analysis:
- Prepare and present regular reports on accounts receivable status aging and collections activities.
- Analyze trends in customer payments and account activity to identify potential risks or opportunities.
- Assist in the preparation of month-end and year-end financial reports.
- Process Improvement:
- Identify and recommend improvements to accounts receivable processes to enhance efficiency and accuracy.
- Stay updated on industry best practices and relevant regulations.
- Identify automation options using current and/or new technology applications.
QUALIFICATIONS:
- Education:
- High school diploma or equivalent; Associates or bachelors degree in finance Accounting or a related field preferred.
- Experience:
- 2-5 years proven experience in accounts receivable billing or a related finance role preferably in a wholesale distribution environment.
- Netsuite experience is a plus. Strong Excel and analytical reports skills required.
- Skills:
- Strong understanding of the accounts receivable process including invoicing collections and cash application.
- Excellent communication and negotiation skills.
- Proficient in Microsoft Office Suite particularly Excel.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple tasks and prioritize effectively.
COMPETENCIES:
- AnalyticalCollects researches and analyzes data; Uses intuition reasoning and experience to complement data analysis.
- Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Technical Skills--Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
- Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Support everyones efforts to succeed.
- Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organizations goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Attendance/Punctuality--Is consistent at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- DependabilityFollows instructions responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
- Initiative--Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally required to stand
- Occasionally required to walk
- Continually required to sit
- Continually required to utilize hand and finger dexterity
- Occasionally required to bend stoop or kneel.
- Continually required to talk or hear
- Continually utilize visual acuity to operate equipment read technical information and/or use a keyboard
- Occasionally carrying items for up to 25 pounds.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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