Assistant Office Manager
Assistant Office Manager
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Job Description
Job Details
Description
The Russ Darrow Group is looking for motivated individuals to join our team! Our passion for our products loyalty to our customers and dedication to our communities inspires us to be the best. The Darrow Difference is the foundation of our success and we want you to be a part of it!
Are you outgoing enjoy meeting new people and have a passion for the latest technology Are you looking for a fulfilling career and not just another job At the Russ Darrow Group we share the same commitment to our employees as we do our customers after all a great customer experience is only possible with great employees.
What We Offer
We believe in investing in our employees growth and well-being thats why we provide continuous training advancement opportunities competitive compensation flexible schedules comprehensive benefits and employee assistance programs. Our culture emphasizes family values diversity and teamwork ensuring exceptional service through empowered and dedicated team members.
No experience No problem! Were eager to train the right candidates from the ground up. Our top-notch tools and resources will help you succeed! With over five decades of success our experienced management teams will provide comprehensive training and support from day one.
If youre ready to join a team that values community involvement career development and a legacy of excellence wed love to hear from you!
Summary
The Assistant Office Manageris responsible for supporting dealership operations through a variety of administrative accounting and inventory-related tasks. Key responsibilities include stocking in all new vehicles reviewing and scanning completed car deals managing dealer trades and working closely with the purchasing department. This role also handles financial duties such as posting gas slips processing payables and factory invoices creating purchase orders reconciling daily deposits and balancing petty cash. The position ensures accuracy and compliance by maintaining key logs (e.g. police book temp/dealer plates) tracking used car safety reviewing title lists monitoring vehicle receivables and clearing cash schedules. Strong attention to detail organizational skills and the ability to multitask in a fast-paced environment are essential for success.
Responsibilities
Stock in new vehicles and manage dealer trades
Review and scan all car deals
Track used car safety and vehicle receivables
Process gas slips payables and factory invoices
Create purchase orders and conduct check requests
Reconcile daily deposits and balance petty cash
Maintain and clear cash schedules
Keep accurate logs for police books temp plates and dealer plates
Maintain reward card spreadsheet and review title lists
Collaborate with purchasing department and internal teams
Qualifications
Requirements
- Dealership experience preferred
- Officeexperience preferred
- Excellent communication and customer service skills
- Dealership DMS accounting experience is a plus
- Microsoft Office proficiency
- Willingness to adhere to and execute established policies and procedures
- Strong attention to detail and accuracy
- Ability to maintain confidentiality
Benefits
- Competitive Compensation Plans
- Full Benefits Package
- Medical Dental & Vision
- 401k with Company Match
- HSA with Company Contribution
- Supplemental & Voluntary Coverages
- PTO from Day 1!
- Growth and Advancement Opportunities
- Continuous Training and Development
Required Experience:
IC
Employment Type
Full-Time
