drjobs INTERN HR Compliance Specialist (Human Resources)

INTERN HR Compliance Specialist (Human Resources)

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1 Vacancy
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Job Location drjobs

Plano, TX - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Overview

Prestige Maintenance USA provides scalablejanitorialandfacilities maintenanceservices using environmentally sustainable solutions. Were based in Plano Texas just north of Dallas and have more than 3000 employees nationwide. We customize janitorial and facilities-maintenance programs for clients in many industries including distribution fitness grocery retail and transportation.

We are proud to be a woman-owned business led by Rachel Sanchez CEO and Jason Dinverno CXO whose parents Marie and Alex Dinverno established the company in 1976. As a womens business enterprise certified byWBENC we look to partner with suppliers clients and team members who share our values. Not only are we a diverse supplier but we also have our ownsupplier diversityprogram where we actively engage in partnership with other diverse suppliers.

The solutions we provide are scalable flexible enough to meet the needs of any size enterprise from Fortune 500 and mid-market clients to small businesses.

As the facilities maintenance and janitorial industry changes independently owned companies like PMUSA are becoming less common. This allows us to focus on whats right for our customers not for shareholders.

Our nimbleness enables us to deliver a greater depth of service and responsiveness as well as a large pool of talent without the hassles often associated with the largest of companies. Yet our large employee base history and national footprint mean we have the resources to serve clients of all sizes from national multi-site retail chains to smaller independently-owned businesses.

Job Skills / Requirements

Job Purpose

The HR Compliance Specialist responsible for a variety of Human Resources tasks. These responsibilities include processing new hire and rehire forms change of status forms processing checklist notifications fulfills forms request for Operation Managers prepare and sends out all weekly & special mail and maintains the STAR program. This position is also responsible for running reports to ensure employee information is accurate before payroll checks are issued. This information includes checking minimum wage rates underage employees and new hires state reporting.


EXPECTATIONS FOR SATISFACTORY JOB PERFORMANCE

Processes new hire rehire and reinstated input forms

Verifies each employee address through the USPS website

Processes change of status forms

Reviews state taxes to ensure employees are set up accurately

Distributes and monitors completion of classification change checklists when changes occur

Monitors and follow-ups with under-age employees

Verifies all active employee pay rates are at or above minimum wage

Proofreads reports taxes under-age minimum wage OT method and others as assigned

Reports new hires to the state and adds new state reporting

Fulfills forms requests as needed; to be mailed with weekly mail. Forms replenished as needed

Sends out weekly and special mail to regions and other locations using expedited mail service

Tracks mailed packages as needed using Online Tracker or by phone

Administers and oversee the employee recognition program according to procedures

Processes and approves invoices for STAR program accounts

Reviews the mailing billing on a monthly basis; Obtains approval for packages not sent by HR

Provides back up support for answering the main phone line as needed

Backups the Recruiting Specialist when needed

Completes special projects when assigned

Notifies of checklist distribution for qualified classification

REQUIRED SKILLS:

Knowledge of commonly used concepts practices and procedures within Human Resources

General computer knowledge including Microsoft Operating System MS Word Excel Email Internet HRIS database software and typing skills

Ability to effectively communicate with multiple levels of management in person and in writing.

Ability to maintain confidential information

Excellent organization and follow up abilities

PREFERRED SKILLS:

Ability to read speak and write in Spanish

Must be able to read write and communicate well in person and by telephone


ESSENTIAL FUNCTIONS

Able to read and communicate in English

Requires physical exertion to manually move lift carry pull or push heavy objects or materials up to 50 pounds

Repetitive motion involved on a daily basis may include but not limited to bending twisting pushing pulling rea




Required Experience:

Intern

Employment Type

Full-Time

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