Administrative Assistant 4-Deputy Director Operations/Support
Administrative Assistant 4-Deputy Director Operations/Support
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About this Job
- Office of Juvenile JusticeSwanson Center for Youth at Monroe4701 South Grand StMonroe LA 71202Office of Juvenile Justice (OJJ) serves youth who have been adjudicated delinquent or Families in Need of Services (FINS). We are responsible for youth assigned to our care by the court system either for supervision or custody in residential placement or secure care. OJJ also provides services to youth under local court.As an Administrative Assistant 4 your expertise keeps operations running smoothly at the top level. Youll handle high-level correspondence coordinate key meetings track budgets and even represent the Deputy Director when needed. Responsibilities range from preparing executive-level reports and managing contracts to tracking budgets and representing your supervisor in key matters youll be the go-to problem solver in a fast-paced professional environment. If youre detail-driven proactive and thrive in a role where precision meets impact this is your opportunity to lead from behind the scenes.
Our Mission
The Office of Juvenile Justice protects the public by providing safe and
effective individualized services to youth who will become productive
law-abiding citizens.
Our VisionOJJ is a quality system of care which embraces partnerships with families
communities and stakeholders to assist youth in redirecting their lives
toward responsible citizenship.
Guiding PrinciplesHonesty - To be honest; do everything with integrity.
Achievement - To be outcome-oriented in achieving results consistent with our mission.
Versatility - To value promote and support diversity and cultural competence.
Ethical - To be ethical; to do the right thing both legally and morally.
Focused - To be focused on empowering people to succeed.
Accountable - To be accountable for the effective and efficient management of resources.
Informed - To be informed and guided in our decisions by appropriate and valid data.
Team players - To be an effective and efficient team of professionals.
Harmonious - To be inclusive involve all parties both external and internal who need to be part of the
process.
HAVE FAITH: Together we help change lives.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:- Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
- Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
- Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
- Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
- Managing Projects:The ability to initiate plan execute manage and close-out all project goals within the established timeline.
- Managing Resources:The ability to ensure resources such as time money and people are utilized appropriately to result in maximum business value.
- Thinking Critically:The ability to generate ideas manipulate ideas and make unconventional connections to develop original approaches.
- Working with Financial Information:The ability to use financial data to guide drive and convey the financial standing and/or outlook of an organization.
- Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
Minimum Qualifications
Three years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here. Job Duties and Other Information
Job Duties:
- Deputy Director Operations/Support
- Responds to requests for information; may require interpretation of department rules and regulations.
- Independently composes and types correspondence involving complex sensitive and non-routine matters.
- Represent supervisor in various matters providing input and possibly exercising signature authority.
- Serves as liaison between supervisor and staff members.
- Assesses importance of issues or conflicts and briefs supervisor.
- Compiles and types special reports by selecting relevant information from a variety of sources such as reports documents correspondence electronic files etc.
- Prepares materials needed for meetings such as agendas handouts binders etc.
- May attend meetings and transcribe minutes.
- May type contracts secure appropriate signatures and track contracts through the approval process.
- Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
Position-Specific Details:
Work Location: Thisvacancy is located at the Swanson Center for Youth in Monroe Louisiana.
Appointment Type:Probational Promotional or Job Appointment
Career Progression: This position does not participate in a Career Progression Group.How To Apply:
The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Contact Information:
For further information about this vacancy contact:
Garilyn London
OJJ/ Human Resources
In the supplemental questions section applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities refer to theLouisiana Employment Resource Guide.
If you are contacted for an interview please let us knowat that timeif you will need special accommodations.
NOTE: Prior to an appointment the selected applicant must take and pass a drug screening test possess a valid Louisiana Drivers License and clear a background check.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.Required Experience:
Director
Employment Type
Unclear
Key Skills
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