Office Coordinator (Onsite)
Office Coordinator (Onsite)
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1 Vacancy
Job Description
At Cloudflare we are on a mission to help build a better Internet. Today the company runs one of the worlds largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware installing software or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network which gets smarter with every request. As a result they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazines Top Company Cultures list and ranked among the Worlds Most Innovative Companies by Fast Company.
We realize people do not fit into neat boxes. We are looking for curious and empathetic individuals who are committed to developing themselves and learning new skills and we are ready to help you do that. We cannot complete our mission without building a diverse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!
Available Locations: Munich Germany
Description
The Places Team at Cloudflare is looking for a proactive and enthusiastic Office Coordinator to support and elevate the day-to-day operations of our growing Munich this role youll be the first point of contact for employees guests and vendors - ensuring a welcoming well-organized and high-functioning workspace that reflects our culture and values.
Youll partner with teams across the region support local events and programs and help drive smooth daily operations with a hospitality mindset and strong attention to detail. This role is ideal for someone who thrives in fast-paced environments loves solving problems and takes pride in creating great experiences.
This role reports to the Regional Workplace Operations Manager
Responsibilities
- Be the face of the office warmly greet employees visitors candidates and vendors
- Liaise with the Coworking Community team to enhance the office experience and improve processes. Eg. Maximizing space support with team onsites/events occupancy tracking reporting maintenance/facilities issues etc.
- Own the flow of the day-to-day: maintain an organized tidy and fully operational office
- Serve as the go-to for onsite support: respond to employee questions manage email and ticket queues and handle administrative needs
- Manage incoming mail including confidential mail handling and assist with shipments when necessary
- Support internal events executive visits and team gatherings including setup teardown and food ordering
- Manage snack and lunch programs ensuring variety and alignment with sustainability goals
- Order and maintain office and pantry supplies - keeping spaces stocked functional and inviting
- Manage budgets and invoices
- Partner with vendors: support onboarding place purchase orders and track services
- Flag and triage maintenance or security issues coordinating resolution with relevant teams
- Support office moves including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy
- Assist in onboarding new hires and welcoming international visitors
- Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed
- Contribute to regional Places team initiatives and planning efforts
Requirements
- 2 years of experience in office coordination hospitality executive support or operations in a fast-paced environment
- Friendly patient and service-minded with strong communication and interpersonal skills
- Detail-oriented and highly organized - no task is too small to sweat
- Experience supporting a growing office of 75 employees
- Proven ability to manage vendors and juggle multiple projects
- Fluent in German and proficient in English
- Confident working independently and as part of a distributed team
- Comfortable using Google Workspace and productivity tools
- Experience managing budgets and using a PO platform
- Experience working with executives
- Able to commit to being onsite full-time
Nice to Have
- First Aid certification (or willingness to obtain - training provided)
- Familiarity with German occupational health & safety standards
- Experience supporting offices across regions
What Makes Cloudflare Special
Were not just a highly ambitious large-scale technology company. Were a highly ambitious large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.
Project Galileo: Since 2014 weve equipped more than 2400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work technology already used by Cloudflares enterprise customers--at no cost.
Athenian Project: In 2017 we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free so that their constituents have access to election information and voter registration. Since the project weve provided services to more than 425 local government election websites in 33 states.
1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Heres the deal - we dont store client IP addresses never ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.
Sound like something youd like to be a part of Wed love to hear from you!
This position may require access to information protected under U.S. export control laws including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.
Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment without regard to their or any other persons perceived or actual race color religion sex gender gender identity gender expression sexual orientation national origin ancestry citizenship age physical or mental disability medical condition family care status or any other basis protected by law. We are an AA/Veterans/Disabled Employer.
Cloudflare provides reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include but are not limited to changing the application process providing documents in an alternate format using a sign language interpreter or using specialized equipment. If you require a reasonable accommodation to apply for a job please contact us via e-mail at or via mail at 101 Townsend St. San Francisco CA 94107.
Required Experience:
IC
Employment Type
Full Time
