HR Administrative Assistant
HR Administrative Assistant
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Job Description
Summary
If working as an administrative professional in a cohesive and collaborative Human Resources team fits in with your career plans we have the perfect opportunity for you! The Human Resource Unit of the King County Solid Waste Division (SWD) is inviting applications for an HR Administrative Staff Assistant to join our team! This person will be a key member of our busy HR team and will be responsible for providing administrative support to the team including recruiting processes employee onboarding labor relations payroll leave management and record-keeping. This is an exciting opportunity to make a large direct impact within the Solid Waste Division as the HR team innovates and implements changes to support the growing and rapidly evolving division. This is also a great opportunity for individuals who would like to learn more and develop skills within the Human Resources field.
About this Role:
This role is an integral part of the HR Section supporting all HR functions within the section such as recruitments onboarding and offboarding labor relations leave management payroll and general this role you will help support hiring in a large and growing division full of diverse jobs and people provide customer service to employees on all things HR help manage HR communications activities and handle a variety of HR projects. You will serve as the primary manager of the sections Internal and external SharePoint sites and record keeping. The ASA role also assists with key projects such as planning and hosting division-wide new employee orientations managing meeting schedules and supporting our presence at various career fairs.
About the Team:
Come join a team that is like a family collaborative supportive innovative and open to ideas for constantly providing more value to the organization! The HR team is comprised of highly skilled contributors supporting a high-volume and fast-paced organization. The team focuses on efficiency and providing top-notch HR service for our division but still recognizes and prioritizes a healthy work-life balance for the team. The HR team is highly valued and supported by leadership in the division and works together as partners not clients or customers.
Commitment to Equity Racial and Social Justice:
King County named after Dr. Martin Luther King Jr. is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity racial and social justice making it a foundational and daily expectation for all this position you will actively apply these principles in all aspects of your work. Learn more about our commitment at now for a rewarding career at theSolid Waste Division ofthe King County Department of Natural Resources & Parks. Join our talented workforce in protecting and restoring the natural environment and promoting more resilient sustainable and equitable communities. Enjoy trainingcomprehensive benefitsand growth opportunities.
Job Duties
What You Will Be Doing:
- Manage the HR sections document filing and record retention and archiving requirements to include: recruitment documents personnel records and employee relations documents. Support the management of the electronic records management system.
- Provide administrative support for the drafting reviewing finalizing and mailing of letters and correspondence ensuring all correspondence is proofread edited and in alignment with the Countys standards.
- Manage administrative functions for the Human Resources work unit. Process purchases and invoices online coordinating with Accounts Payable and vendors to resolve issues. Support program staff in the procurement of services including printing transportation consultant services supply ordering etc
- Assist in recruitment and onboarding/offboarding activities including communicating with candidates advertising scheduling and preparing documentation for interviews pre-employment processes applicant tracking preparing correspondence updating forms placing online job announcements and maintaining new employee paperwork and materials.
- Enter maintain retrieve and prepare data for analysis using internal and county-wide databases using tools such as Microsoft Excel Access PeopleSoft and NEOGOV.
- Manage meeting logistics for staff members including notices room reservations and setup. Participate in the coordination of events and activities including internal meetings outreach events careers fairs and staff team building events and retreats
- Maintain the sections SharePoint site with up-to-date information.
Experience Qualifications Knowledge Skills
Qualifications You Bring:
- Highly proficient in the use of various computer software such as but not limited to: Excel Word Outlook and Teams.
- Minimum of 3 years of progressive experience providing customer service or administrative support to a business unit or department.
- Experience working with confidential records and/or materials and records management.
- Experience working in data entry and basic data analysis experience
- Experience working with the public and/or diverse constituencies.
- Experience providing administrative support for complex projects or programs and prioritizing multiple tasks and duties.
Competencies You Bring:
- Values Differences -Recognizing the value that different perspectives and cultures bring to an organization.
- Action Oriented Takes on new opportunities and tough challenges with a sense of urgency high energy and enthusiasm
- Effective Communication Able to adapt approach and demeanor in real time to match the shifting demands of different situations
- Collaborates Skilled in building partnerships and working collaboratively with others to meet shared objectives.
- Customer Focus Skilled in building strong customer relationships and delivering customer-centric solutions.
- Optimizes Work Process -Knowing the most effective and efficient processes to get things done with a focus on continuous.
It Would be Great if You Also Bring:
- Experience with SharePoint and/or LinkedIn.
- Experience with or working knowledge of systems in use including NEOGOV and PeopleSoft.
- Experience supporting basic recruitment operations or candidate outreach.
- 3 years of experience providing administrative support for a large diverse and high-volume team.
Supplemental Information
Working Conditions:
- Remote and Onsite Work Details:Employees in this role work remotely from a home location with onsite reporting requirements typically up to 4 days a month. The frequency of onsite work is determined by business needs and may be adjusted accordingly. On-site reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St Seattle WA 98104). This work arrangement promotes work-life balance and reduces carbon footprint under the departments vision.
- Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance of King County worksites to meet onsite reporting requirements.
- Work Schedule: This full-time position works a 40-hour work week. This position follows the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
- Union Representation: This position is non-represented.
Application and Selection Process:We welcome applications from all qualified applicants. We value diversity diverse perspectives and life experience and encourage people of all backgrounds to apply.
Application materials will be screened for clarity completeness and alignment with the experience qualifications knowledge and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.
A complete application is required. To apply submit a Complete Application and resume. Additional documents including a cover letter wont be considered during minimum qualification screening.
Discover More About the Solid Waste Division:Visit our website at Solid Waste Division and check us out atFacebook Twitter Instagram YouTube
For more information regarding this recruitment please contactPrakash Meloottu at
Discover More About DNRP: Visit our websiteexplore aninteractivemap of our recent accomplishments and check us out atFacebookX (formerly Twitter)LinkedInTikTokYouTube and Keeping King County Green News.Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native Americans and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Employment Type
Full-Time
