Fiscal Specialist III
Fiscal Specialist III
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Job Description
Summary
The Records and Licensing Services Division isseeking individuals who are eager toworkin an excitingCareer Service positionapart ofadynamicLicensingteamthat valuesdiversity and embraces the cultural and demographic qualities of the King County community.ThisFiscal Specialist IIIpositionprovidesyouthe opportunity toshowcaseyourexperience and skillsetin a variety of areas including technical financial accounting and reportingtrackingmetrics for reporting receive and disburse funds verify accuracy oftransactionsand prepare correspondence and reports. This is an exciting opportunity todemonstrateyour financial skillsetinan environment dedicated to trust collaborationand building rapport with your colleagues and customers.We work to attract andretaina team thatrepresentsthe range of backgrounds and perspectives that arise from differences of culture and circumstances.We value the ideas and brilliance that come from lived experience. Candidates with such experience are strongly encouraged to apply.
Ouridealcandidatehasdemonstratedahighdegree ofcommitment tocustomer service learns quickly andcan produce innovative solutions toproblems workingina fast-paced high-volume office.Our candidate will be flexiblehave the ability toidentifyand develop efficient practices andprocedures andispatient andfocused onlistening toKingCounty customers.We are looking for someone who has excelled in a team environment and is known for their energy ambition taking initiative and their positivecan-do attitude.
This position performs a wide variety of complex accounting analytical technical and reporting functions.
Job Duties
Scope of Job duties: to be considered for this opportunity you must at a minimum demonstrate the knowledge skill and ability to:
Collect and process payments prepare deposits verify and reconcile data discrepancies and balance daily cash in compliance with the County and State cash handling and receiptingprocedures;
Coordinate financialduties with the Washington State Department of Licensing including work on the statesystemandin accordance withpoliciesregulationsandlaw;
Support State audits and remediatedeficiencies
Assessaccountvariances
Provideaccurateandefficientfiscal accountingpracticesfor private King County business owners contracted to provide licensingservices;
Provide direction and trainingandmonitorthe quality of cashhandling and finance-relatedprocedures;
Manage billing and financial reconciliations ensuring accuracy and timeliness of deliverables.
Prepareand postdailyjournal entriesandperformfinancial data tracking in Oracle E-Business Suite (EBS)
Develop andmaintainfinance-relatedstandard workprocedures;
Manage daily accounting and reconciliationfor multiple accountsincluding revenue expenses electronic funds transfer (EFT)automated clearing hours (ACH)
Utilize various systems and tools needed tofacilitaterefunds and payment adjustments; understandtrackand adjust accounts as needed;maintainand populate spreadsheets.
Personally handle communications and responses which may require independent judgment; respond to customerinquiries including payment billing and collection issues
Organize overseeestablish track code andmaintaindata sources such ascontracts legaldocuments and other financialaccountingand fiscalrecords;
Determineaccounting inconsistencies and errors; prepare corrections and verify accuracy of accounting reconciliations includingOracle EBSdata and then comparediscrepancies;
Research and summarize specialized and technical information from varied sources using spreadsheets and customized databaseapplications;
Process payments andpurchasingfor the agency asnecessary;
Perform regular audits and reviews ofentriesand account codes; review system data and reports to ensure accuracy and integrity of data as it relates to the recording ofdocuments;
Interpret established policies procedures codesregulationsand other relevant sources to internal and external customers over the telephone in writing and in-person; handle sensitiveconfidentialand/or potentially volatilesituations;
Communicate established policies procedures codesregulationsand other relevant information to all internal and external stakeholders on the phone in writing and in person while handing sensitive and confidential information in a professional manner.
Experience Qualifications Knowledge Skills
We are looking for candidates who:Havesolidexperience with independent financial and cost accounting supportwork;
Have experience performing accounting and finance work including reconciliations
Have knowledge and practical experience in the areas of Generally Accepted AccountingPrinciples (GAAP).
Are comfortable with change and continuous improvement in your dailywork;
Have knowledge of procedures policiesrulesand practices affecting the development maintenance and control ofdatabasesand accounting systems and the practices of financial and statistical recordkeeping;
Are proficient withandhave an intermediate to advanced skill level in the use theMicrosoft Officeincluding higher level skill in performing financial transactions using Microsoft Excel in dailywork;
Canmanage timeand adapt to changing priorities work on multiple priorities and projects simultaneously meet quick deadlines and producetimelyand quality work products.
Are comfortable using enterprise resource programs such as Oracle EBSandincludingonline electronicbanking systemsto perform daily transactions and process fund transfersanddeposits;
Thrive independentlyand alsoare willing to work collaboratively as part of a team to build relationships with peersother County agenciesconsultants and contractors while using conflict resolution techniquesasneeded;
Manage and prioritize a high volume of diverse assignments and multiplecompeting tasks with strong attention todetail;
Are comfortable in a change environment are excited to learn new skills and implement new processes to continuously improve services.
Demonstrate superior attention to detailhavestrong organization skillsanddecision-makingskills
Value and embrace Diversity Inclusion Equity and SocialJustice;
Desired qualifications:- A minimum of one year work experience performing accounting and finance work including reconciliations;
- Oracle EBS experience and any other financial project systems;
- Public sector accounting;
- Experience with LEAN processes and principles.
Supplemental Information
Supplemental Information:Theworkweekis40hourstypicallyMonday-Friday8:00am-5:00pm.
- This position is onsitein-office at the King County Customer Service Center.
- Thispositionisovertimeeligibleand maybemandatoryattimes.
- ThispositionisrepresentedbytheTeamsters Local117AdministrativeEmployeesunion.
- Duetothispositionsaccess tosensitive records andsystems thesuccessful candidate willbe requiredto pass a thorough criminal background and reference check.
Application process:This opportunity is open to all qualified applicants. A King County application is. A cover letter and resume are strongly recommended. A This recruitment may be used to filladditionalvacancies for up to 6 months. If you needassistancein the application process please contact Karina Cordova HR Analyst at.
About The Records and Licensing Services Division (RALS) is a division of theDepartment of Executive Services.
RALS operates within a statutory framework that is prescribed by state law and county code. Many of the services administered by the division are mandated by statelaw andare provided in King County on a regional basis across jurisdictional boundaries. RALS also provides certain local services to unincorporated King County and by contract with many local municipalities throughout King addition RALSis responsible forproviding internal services that are necessary for purposes of business efficiency and meeting various legal responsibilities.
RALSis responsible for:
Providing licensing and information services and promoting public safety by administering and enforcing vehicle and vessel licensing and taxi and transportation network company (TNC) regulations
Recording documents related to real property sales and other transactions and making them accessible for members of the public businesses and other government agencies
Collecting and dispersing real estate excise tax payments on the conveyance of real property in King County
Providing internal mail services and physical and electronic records management services to all county agencies
Providing animal care and control services for the protection of property human health and safety and promoting responsible pet ownership and animal welfare through education and licensing programs via public and private sector partnerships
RALS is committed to service excellence and building an enduring legacy through continuous improvement. RALS uses Lean practices to improve our operations programs public and internal services and employee safety. Weaccomplishthis through an equity lens creating a learning environment and employee engagement.
To learn more about RALS please visit our website at: named King County as one of Washington States best employers.Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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