Opportunities: Administrative Assistant
Opportunities: Administrative Assistant
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Job Description
Competition # :46591
Department:Justice
Location:DARTMOUTH
Type of Employment:Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date:04-Aug-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for individuals in custody and young persons.
Within the Correctional Services core business area there are two programs: community corrections as well as correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the programs target group.
About Our Opportunity
As the Administrative Assistant (Secretary 2) you provide a full range of administrative and clerical support at the Central Nova Scotia Correctional Facility (CNSCF). As a member of the administrative team you will assist with other clerical and administrative work as this role you will support the Superintendents based at CNSCF.
Primary Accountabilities
- Drafting correspondence
- Coordinating meetings
- Maintaining a file system
- Mail sorting and distribution
- Records management
- Photocopying
- Maintaining office equipment.
Qualifications and Experience
To be considered for this opportunity you hold a 1-year course in a relevant field (i.e. business administration clerical) and in addition you hold 3 or more years of administrative experience. An equivalent combination of training and experience may be considered. You also have effective interpersonal communication and team collaboration addition you are organized and can set priorities and meet deadlines. You complete your work with autonomy discretion tact and sound judgement. You have excellent attention to detail and you respect the confidential nature of your work. You have strong computer skills and are proficient in Word Outlook and Excel. You also possess experience with records management systems and scheduling programs. Previous experience in a correctional service setting or similar environment would be considered an asset.
The competencies viewed as critical to the success of this position includes: analytical thinking attention to detail effective interactive communication intercultural and diversity proficiency adaptability and flexibility client orientation initiative.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
- Primarily office related work working standard daytime hours Monday to Friday. Some overtime may be required at times.
- High level of accuracy and attention to detail is required.
- This is a 24-hour operation facility.
- Mental strain from high volume of sensitive matters the need for accuracy and deadlines.
Additional Information
This is a permanent full-time position based in Dartmouth at the CNSCF.
This position requires criminal background checks
What We Offer
- Career development where you have access to career guidance tools resources and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued respected connected and tuned in we have forward-thinking policies and strategies
- Countless career paths
- A dynamic client-focused office environment where service excellence and teamwork are our focus.
Pay Grade: EC 03
Salary Range: $1720.85- $2151.07Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
