Office Coordinator
Office Coordinator
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Job Description
Who we are:
ONxpress Transportation Partners has been selected by Infrastructure Ontario and Metrolinx to lead the charge in modernizing rail service across the Greater Toronto and Hamilton Areas with the On-Corridor Works project. Were on a mission to make GO trains faster greener and more efficient than ever before.
This project is no small featits complex its large-scale and its about transforming how people move. But were not doing it alone. Collaboration is at the heart of everything we do along with a strong commitment to safety and making sure everyone has a fair shot at success.
The ONxpress Way
At ONxpress diversity isnt just a buzzwordits essential to our success. Were building a team that strives to hear everyones ideas no matter who you are or where you come from.
This is an extraordinary project with an extraordinary team! We are proud to offer extensive learning and development opportunities three (3) weeks paid vacation RRSP matching benefits starting day one and so much more to showcase our commitment to the people bringing this project to life.
If youre passionate about making a difference and want to be part of something exciting we want to hear from you. Lets work together to create a better brighter future for our communitiesone train ride at a time.
What Youll Do Here:
Implement review and evaluate new administrative procedures to support property management operations.
Coordinate and plan for office services such as equipment supplies forms acquisition or disposal of assets parking office access cards maintenance requests office organization seating plans office moves etc.
- Manage the monthly ordering of general office supplies including kitchen stationery and inventory ensuring availability without overstocking.
- Handle mail and courier management ensuring timely deliveries and shipments.
- Prepping desks for new hires(emptying cleaning providing supplies).
- In collaboration with the Communications department facilitate office communications.
- Support the planning and execution of office & company events
- Ensure meeting rooms are set up clean and operational throughout the workday.
- Be an active member of the Health & Safety Committee
- Provide administrative support for the Project Director and Deputy Director including calendar management light communication and meeting coordination support.
- Point of contact and administrator for the Tango desk booking system
- Liaison with the client and the partners administrative teams
What You Bring to the Team:
- No Job Too Big or Too Small attitude:the right candidate is ready to tackle any task with enthusiasm and efficiency
- A proactive approach to identifying opportunities to streamline processes or improve efficiency
- Strong organizational and time management skills are critical. These skills enable the candidate to manage multiple tasks simultaneously prioritize effectively and ensure all deadlines are met.
- Handle sensitive information with the utmost confidentiality and professionalism.
- Willingness to learn
- Ability to work independently on projects with tight deadlines under minimal supervision and thrive in a fast-paced high-growth environment.
- Proficiency in Microsoft Office programs.
- Minimum 2 years of office coordination and administrative assistance experience
What Youll Bring to the Team:
- Minimum of one year of AutoCAD drafting experience.
- Post-secondary education in Civil Engineering or Architectural program.
- Strong proficiency with AutoCAD software and experience customizing AutoCAD scripts tools and Menus.
- Basic understanding of municipality standards is considered an asset.
- Experience with utility projects specifically telecommunications hydro and gas considered an asset.
- Proficient with the use of computers and software including MS Office (Word Excel).
- Good understanding of how to read civil engineering drawings and site plans.
- Excellent safety and attendance record and previously demonstrated strong safety awareness.
Required Experience:
IC
Employment Type
Full Time
