Administrative Coordinator 4
Administrative Coordinator 4
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$ 2732 - 4682
1 Vacancy
Job Description
About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical preventive and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
This position serves as an Administrative Coordinator 4 within the Office of Public Health- Southeast Region 9 and is domiciled in the St. Tammany Parish Health Unit. This position provides administrative and Vital Records services in the St. Tammany Parish Health Unit and clerical services in Washington Parish but may also be assigned to work in other parish health units within Region 9. The clerical duties are associated with the delivery of personal health services in the health units including but not limited to Reproductive Health (Sexually Transmitted Diseases and Family Planning) Immunizations Tuberculosis (TB) Women Infant and Children Supplemental Food Program (WIC) Childrens Special Health Services (CSHS) Genetics Program and Vital Records in accordance with rules regulations and policies.
Core Competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Preferred Competencies:
Acting with Ethics and Integrity: The ability to be consistent honest and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans expectations and behaviors in response to change.
Demonstrating Accountability: The ability to accept ownership for your actions behaviors performance and decisions.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Managing Time: The ability to control your time to increase effectiveness efficiency or productivity.
Solving Problems: The ability to discover solutions to problems.
Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
Clerical Services
- Performs such clerical health unit activities as addressing telephone and front desk inquiries; setting appointments and making appointment reminder calls to clients; initiating electronic (paper where applicable) medical files; researching all systems for patients ID information as well as communicating with other health units to avoid record duplications; retrieving/filing patients medical records; and preparing and attaching clinic forms for applicable clinic services. Prints copies faxes and/or mails medical records for signed medical release requests and collects fee for copies in accordance with Agency policy and procedures. Completes correspondences and runs reports as required. Accurately utilizing all OPH computer-based systems for respective programs including LAWIN LINKS LEERS STARLIMS and EHR as they pertains to clinic schedules eligibility screening insurance verification demographic documentation patient billing batch processes deposit reconciliation and daily reports. Obtains appropriate client identification and documentation required to for clinic service delivery in accordance with federal state agency and program policies. Utilizes the Language Line for non-English speaking patients.
Administrative Coordination
Performs complex administrative duties of service delivery in the St. Tammany Parish Health Unit in consultation with the supervisor regional leadership and state program managers of WIC Reproductive Health (Family Planning and STD/HIV) Immunization Vital Records TB Operations and Support property management etc.) May serve as back-up to parish health unit supervisors in management of administrative matters including issuing directives to others in his/her absence as directed by the regional medical director as well as perform such duties as inventory/property control ordering supplies and equipment purchasing petty cash custodian timekeeper and preparing travel.
Emergency Preparedness
Responds to public health emergencies and bioterrorist threats when directed on an as needed basis in Region 9 and in other OPH regions (when needed). Makes any necessary changes to daily operations and to personal schedules to serve in an assigned role on designated shifts at a designated site during disaster emergency responses including but not limited to the Medical Special Needs Shelter and Points of Dispensing (PODs) for the Strategic National Stockpile.
Location: Office of Public Health / Region 9-St. Tammy Parish Health Unit / St. Tammany Parish
Appointment Type:Probationary appointment
Cost Center:
Position Number(s):84464
LDH supports Louisianas commitment to being a State as a Model Employer (SAME) by promoting the recruitment hiring and retention of individuals with disabilities.
How To Apply
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Casey Hickman
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge LA 70821
This organization participates in E-verify and for more information on E-verify please contact DHS at 1-.
Required Experience:
IC
Employment Type
Unclear
