Time and Leave Coordinator
Time and Leave Coordinator
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$ 53400 - 85428
1 Vacancy
Job Description
Department Information
- This position is open only to current Colorado state residents.An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communitiesOur Vision -Creating safer and more resilient communities across ColoradoOur Core Values Unity Honor Service
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose
If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
Description of Job
- About the Work UnitThe work unit exists to provide budget accounting procurement and financial reporting services to the Colorado Department of Public Safety (CDPS). Included in these services are employee payroll processing vendor payments revenue accounting and collections expenditure and budget monitoring capital asset accounting and inventory contract administration accounts receivable monitoring and ongoing financial reporting and analysis.Work EnvironmentHybrid (two days in the office minimum)Work unit core business hours Mon-Fri 8 am-5 pm. (flexible schedules available with supervisor approval)About the Job
This position provides UKG Time and Leave technical duties and provides customer support to CDPS employees. Evaluates UKG trends and prepares reports for Supervisor for audit/analysis.
Key Responsibilities
Time and Leave AdministrationThis position is the point of contact for the processes and applications for the following:- Manages and applies policy applicability to all types of leave (Annual Sick Bereavement Parental Academic Jury Military Holiday Administrative Leave (all types) Leave Without Pay etc.)
- Actively tracks coordinates and reconciles all leave including complex scenarios in Military Leave scenarios.
- Applies payroll knowledge to ensure each individual time leave circumstance is recorded correctly.
- Guides and advises employees and supervisors and appointing authorities on time and leave policy related questions.
- Ensures CDPS compliance with fiscal and rule requirements re: Administrative Leave usage and prepares independent reports to DPA as required by rule.
- Prepares and distributes or performs necessary training for employees and supervisors as needed or as processes and/or requirements change.
- Reconciles final leave payout documents for separations and retirements.
- Prepare Compensated Absences Leave Used data report annually (FY) and submit to payroll.
- Manually calculate Leave accruals for new hire or separating employees mid-month.
- Conducts resource development and training.
UKG Administrator
Performs as UKG Administrator:- Acts as a first point of contact for UKG queries and timesheet questions for CDPS Employees/Supervisors
- Monitors system updates and communicate changes to affected end-users
- Partners with State System Administrator to understand and implement full functions of the system
- Seeks resolution from the State System Administrator for issues we are unable to correct.
- Prepares necessary data for migration to new HRIS time and leave management system within the current operating time and leave management systems for CDPS
- Monitors outstanding time off requests in UKG and liaises with Supervisors as necessary
- Prepares necessary time reports and distributes accordingly
- Supports FML Coordinator with accuracy of WC FML and STD entries in UKG.
- Keeps UKG web page on the HR Intranet up-to-date develops accessible training materials and conducts training accordingly.
Reporting Analysis Reconciliation and Other Duties as Assigned- Conducts data analysis and reconciliation in support of business needs.
- Manage the Payroll email inbox. Assists the supervisor and the team in performing duties as assigned to include but not limited to reconciliation and quality assurance.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Note to be considered for this position you must meet one of the following options for consideration.
Proven Experience Knowledge Skills
Two (2) years of professional experience entering and processing demographic payroll and leave and benefits data into anHRIS personnel and/or payroll system (software) or withinthe Payroll or Human Resources field.OR Education and Experience Knowledge Skills
Two (2) years of appropriate education that includes Human Resource management (a transcript as described under Complete Applications detailing this education must be submitted at the time of application) or a combination of experience and education.
Preferred Qualifications and Competencies- Must possess a high level of accuracy and attention to detail and have a strong knowledge in how personnel and/or payroll systems (software) work.
- Experience in leave tracking and coordination including FMLA
- Experience with Kronos or UKG timekeeping systems
- Must be able to accurately interpret and coach others on simple to complex rules and regulations regarding time and leave policy
- Must have excellent customer service skills and sensitivity and discretion with respect to confidential matters.
- Strong knowledge and understanding of FLSA.
- Experience in creating maintaining and producing reports.
- Experience creating training materials.
- Must be detail-oriented and have outstanding organizational skills with the ability to prioritize tasks.
- Must be proficient with spreadsheet and word processing software.
- Ability to multi-task and maintain a tracked workflow in order to put aside projects that do not have a ready solution for items that require immediate attention
- Excellent interpersonal skills and intercultural competence.
- Exceptional verbal writing and presentation skills.
- Proficiency in Microsoft Office and Google Suite.
- A valid Colorado Drivers License.
Conditions of Employment
Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search reference checkingdriving history
Must be Colorado resident at the time of application
Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental Information
- Are you in need of an accommodation
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department at
Recruitment Timeline Information and Important NoticesApplicationsare considered complete and accurate at the time of submission. Therefore additional informationmay notbe solicited or accepted after your application has been received.
Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.
Resumes Cover Lettersor other documents submitted:willnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Comparative Analysis Stepsmayinclude:
An online skills assessment approximately the week of August 11th
Structured application review for the applicants that passed the skills assessment by a panel of SMEs the week of August 18th
Interviews for the top six applicants approximately the last week of August or the first week of September
Required Experience:
IC
Employment Type
Full-Time
