Program/Project Coordinator (E911 Dispatch)
Program/Project Coordinator (E911 Dispatch)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 60837 - 97098
1 Vacancy
Job Description
REQUIREMENTS AND PREFERENCES
- The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator in our E911 Dispatch section.
Benefits of Broward County Employment
High Deductible Health Plan bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan bi-weekly premiums:
Single $82.64 / Family $286.79
Florida Retirement System (FRS) Pension or Investment Plan
457 Deferred Compensation employee match
Eleven (11) paid holidays each year
Vacation (Paid Time Off) 2 weeks per year
Up to 40 hours of Job Basis Leave for eligible positions
Tuition Reimbursement (Up to 2K annually)
Paid Parental Leave
General Description
Responsible for all the transaction made for the relocating of the North PSAP involves a multitude of administrative tasks such as procurement document management scheduling meetings arranging logistics and tracking project progress.The Project Coordinator will provide crucial administrative support allowing the Project Manager to focus on strategic aspects and ensuring smooth project operations. Coordinating the efforts of diverse teams and resources is vital to the success of the relocation project.
This person will play a key role in resource allocation task prioritization and ensuring efficient utilization of available resources thereby optimizing project outcomes and minimizing unnecessary costs or delays.
The roles involves managing North PSAP capital budget schedules procurement vendor relationships risk mitigation and stakeholder communication to deliver the project on time within scope and within budget. This person will be working completely independent with very little supervision reviewing documents and making sure that all are correct for submittal of PS requisition.
Under Broward County new procurement code there is new information regarding the procurement process and all the documentsthat is required. Responsible for budget reports from Broward County People Soft System and identifying the appropriate budget chart fields.
Responsible for establishing business relationships within Broward County agencies through followups over the long term and manage vendor relationship.
Facilitating vendor performance review meetings to ensure that performance expectations are met and our vendors are in compliance with contractual obligations. This is for review before submitting to OMB.
This person will be responsible for the coordination of the PCard program. Reviewing and distributing purchasing card monthly reports performing transaction reviews of Purchasing Card transactions analyzing data processing reports and providing emergency logistical support for the benefit of Broward County agencies.
This class works under general supervision of an Administrative Officer Senior and provides professional level staff assistance and advises on matters pertaining to programs or projects assigned.
At least 3 years of Contract administrative process preferred.
Minimum Education and Experience Requirements
Requires a Bachelors degree from an accredited college or university with major coursework in business public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years experience in a staff or administrative capacity managing special projects programs or business operations appropriate to the area of assignment or closely related experience.
Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E drivers license based on area of assignment.
Preferences
CAP PO Certified preferred.
Proficient processing training and presentation skills.
At least 3 years of understanding procurement process and applying concepts to PS.
At least 3 years of Project Management or Project Coordination experience preferred. DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates and manages all aspects of a large program or project within an agency.
Plans develops authorizes implements supervises and evaluates programs/projects activities and services; facilitates inclusion prepares reports and analyzes and interprets data.
Develops policies procedures and guidelines related to programs/projects and services.
Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.
Implements funding opportunities including advertising and marketing and researches potential grant opportunities; develops grant proposals to secure funding from federal state local and/or private sources; oversees the coordination preparation and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.
Develops personnel cap based on recommended budget for approval by the Board; implements all position additions deletions changes reorganizations and transfers approved in the adopted budget.
Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.
May perform quality control checks on operating and budget documents to ensure accuracy creates and modifies PowerPoint presentations for agency communication creates core budget development support documents.
Monitors and supervises maintenance of project records and documentation.
Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.
Conducts special studies in conjunction with a project analyzes data and makes recommendations based upon studies.
Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.
Communicates key procedural changes to staff and management.
Performs related work as assigned.
WORK ENVIRONMENT
- Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Involves routine and frequent exposure to traffic; moving machinery.
SPECIAL INFORMATION
Competencies
- Decision Quality
Makes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart independent action in urgent and non-routine situations knows when to escalate for others involvement.- Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes including risks and contingencies. Aligns own teams work with other workgroups. Looks ahead to determine and obtain needed resources to complete plans.- Optimizes Work Processes
Knows the most effective and efficient processes to get things done with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.- Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others input and perspectives asks questions and summarizes to confirm understanding.- Situational Adaptability
Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.
County Core ValuesAll Broward County employees strive to demonstrate the Countys four core behavioral competencies.- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty integrity and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore if you require assistance due to a disability please contact the Professional Standards Section in advance at or email to make an accommodation request.Emergency Management ResponsibilitiesNote: During emergency conditions all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster such as a hurricane or other emergency situation and are expected to perform emergency service duties as assigned.County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward Countys Employee Code of Ethics gift and conflict of interest policies.All Broward County employees must establish and maintain effective working relationships with the general public co-workers elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race color religion sex national origin age disability marital status political affiliation familial status sexual orientation pregnancy or gender identity and expression.
Required Experience:
IC
Employment Type
Full-Time
