Executive Assistant, Principal - Office of the Chief Administrative Officer
Executive Assistant, Principal - Office of the Chief Administrative Officer
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
The City of Richmond is seeking a highly organized professional for the position of Executive Assistant Principal to support the Chief Administrative Officer (CAO). This role serves as a key liaison between the CAO internal departments elected officials and external stakeholders. The successful candidate will manage a wide range of executive administrative duties while overseeing office operations to ensure the efficient functioning of the CAOs office.
Duties include but are not limited to
- This position is unclassified and serves at the will of the appointing authority.
- Manage the CAOs complex calendar including scheduling meetings briefings and travel arrangements.
- Prepare proofread and edit correspondence presentations and reports for internal and external distribution.
- Coordinate logistics for meetings and special events; take and distribute minutes as needed.
- Track and assist with high-priority projects and time-sensitive tasks.
- Serve as a point of contact for internal and external inquiries directed to the CAO ensuring professionalism and discretion.
- Oversee daily operations of the CAOs office including supply management mail distribution filing systems and office equipment coordination.
- Coordinate communications and activities between the CAO and department directors City Council members and community stakeholders.
- Monitor and follow up on action items assigned to departments or external entities.
- Support the preparation and coordination of materials for public meetings briefings or media events.
Qualifications Special Certifications and Licenses
KNOWLEDGE SKILLS AND ABILITIES:
Considerable knowledge of Administration andassists the executive of the Justice Servies department in daily schedules tasks and other company projects. Skilled in effective communication including verbal and written communication as well as nonverbal communicationexceptional organization and attention to details technology skills organization communication and time-management skills. Ability to handle multiple schedules utilize different software for keeping records or implementing strategies that make them effective communicators.
Minimum Qualifications:- Associates degree in a related field such as business administration
- Bachelors degree is preferred
- Three years of advanced administrative support customer service and paraprofessional analytical work preferably with experience supporting an organizations top executives.
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
- Demonstrated and advanced experience using Microsoft Outlook to schedule meetings
- Demonstrated ability to multi-task prioritize tasks and demonstrate exceptional dependability
- Excellent verbal and written communication skills using proper grammar and punctuation
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Required Experience:
Staff IC
Employment Type
Full-Time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
