Budget and Policy Analyst III - Denver
Budget and Policy Analyst III - Denver
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$ 82836 - 95244
1 Vacancy
Job Description
Department Information
This position is only open to Colorado state residents.
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About CDOT
CDOT employees make a difference by providing freedom connection and experience to the traveling public while also keeping them safe. The State of Colorado offers competitive medical dental and vision insurance life and disability insurance and flexible spending and health savings accounts. Visit theState of Colorado benefitsfor details current premium rates and a summary video about benefits. The state also offers PERA retirement great optional PERA plans such as 401K a generous paid time off package of annual sick holiday and other leave strong career growth tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling wellness credit union membership and employee discount program. VisitCDOT Benefitsfor details. Some positions may qualify forPublic Service Loan Forgiveness.
CDOT for All
CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socio-economic status or any other identity has the opportunity to thrive.
The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
#LI-POST
Description of Job
About the Work Unit
The Subrecipient Grants Support Unit is housed within CDOTs Division of Accounting and Finance (DAF). The SGSU was created due to significant growth in the number volume and complexity of CDOT grant programs and related business operational requirements. The SGSU brings together multiple disparate grant-related business processes across several CDOT Divisions as well as enterprises establishing operational standards across CDOT revising/creating policies and procedures enhancing administrative and compliance support in the grants management space and facilitating the implementation of a grants management training curriculum. This unit has matrixed responsibility to/with several support units to accomplish its goals and externally with our Federal Partners grantees planning partners and other State Agency offices as needed.
About the Position
This position establishes structured centralized financial oversight for subrecipient grant programs across CDOT. It improves transparency enables data-driven decision-making and ensures consistency in financial tracking and reporting processes across all divisions managing federal and state grant funds.
This position will proactively understand aggregate and document existing budget and financial tracking processes across CDOT and create processes where they do not currently exist. Ultimately this position is responsible for using new and existing processes to create centralized financial reporting capacity for CDOT grant programs. New processes will require coordination with and approval by higher management.
This position is responsible for establishing and maintaining centralized financial oversight of subrecipient grant programs across CDOT. Key responsibilities include:
- Evaluating and standardizing financial tracking processes across divisions and enterprises including identifying gaps and documenting workflows using SAP various SalesForce platforms including COTrams and others and Excel.
- Performing monthly quarterly and annual financial reconciliations to ensure expenditures align with allocations while also monitoring grant performance periods and closeouts.
- Coordinating with supervisor and other units as needed to develop and deliver guidance on grant-related fiscal policies and training materials and serving as a technical expert during the rollout of new grants management tools.
- Referring to guidance to develop training on grant management grant policies and legislation and CDOT business operations and coordinating with supervisor to provide oversight of training.
- Creating strategic financial reports and dashboards to inform leadership decisions highlight risks and support resource allocation across programs.
- Collaborating cross-functionally with internal business units grant portfolio managers and external stakeholders to enhance CDOTs financial transparency in grant management.
Other job duties as assigned.Work Environment:
- Your schedule will primarily be 8:00 am 5:00 pm work hours Monday-Friday but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
- You will likely work a hybrid schedule with a combination of in-office and remote work.
- Work in a politically sensitive environment.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications
Experience Only:
- 7 years of full-time professional experience in finance accounting contract management policy analysis business administration or other work related to the major duties of this position which included:
- At least 3 years of experience with a primary focus on fiscal or budget analysis budget development and implementation financial/administrative policy development and implementation and/or public or private sector management/administration that included budget formulation execution and analysis.
OR
Education and Experience:- A combination of relevant education and experience that equals 7 years.
- Education from an accredited college or university with coursework in accounting finance economics business administration public administration or another field of study closely related to the major duties of this position will be considered.
- Full-time professional experience with a primary focus on fiscal or budget analysis budget development and implementation financial/administrative policy development and implementation and/or public or private sector management/administration that included budget formulation execution and analysis will be considered.
Substitution:
- Current valid licensure as a CPA by the Colorado Board of Accountancy will substitute for 6 years of the required education/experience. To use this substitution you must include your Colorado CPA license number on your application.
Please Note: The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your addition part-time work will be prorated.
College Transcripts:If you are using education to qualify a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show your name the name of the school completed credit hours and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Condition of Employment
- Must pass a pre-employment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.
Preferred Qualifications
Theexceptional applicantwill be an experienced financial professional with proven ability or accomplishment in the following:
- Demonstrated success with the duties listed in the Description of the Job section;
- Years of State service experience related to the duties of this position;
- Highest work/personal ethics and integrity;
- Understanding of grant and enterprise funding sources and requirements;
- Experience working with grant subrecipients and federal grant requirements;
- Experience with process improvement;
- Proven track record with Project Management;
- Experience with financial forecasting;
- Experience with complex budgets multiple fiscal years (State Federal Calendar);
- Experience with passing through state funds and the complex nature of forecasting budgets to ensure appropriate funding exists for all funding types that ensures equity considerations;
- Experience and in depth knowledge of fiscal rules and regulations;
- Ability to work under tight deadlines and be adaptable to changing assignments;
- Ability to take initiative to solve problems in an innovative manner;
- Ability to work with a variety of stakeholders with sensitivity to their needs priorities promises made and commitments;
- Effective interpersonal and relationship-building skills;
- Strong time and project management skills including prioritization and multi-tasking ability;
- Excellent reasoning investigative analytical and problem-solving ability;
- Excellent facilitation presentation and communication skills both written and oral;
- Strong attention to technical detail and accuracy;
- Passion for safety;
- Ability to work effectively in both independent and team situations;
- Familiarity with project management software and fluency with Google Suite (Drive Docs Sheets Gmail Calendar Meet) MS Office MS Project SalesForce COTrams ASANA/Trello/ SAP and OnBase.
- 7 years of full-time professional experience in finance accounting contract management policy analysis business administration or other work related to the major duties of this position which included:
Supplemental Information
Applicant Checklist
Complete Applications must include the following documents:
- A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
- A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
- A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
- A detailed chronological resume.Resumes must be uploaded as an attachment to your online application.
- If you are using education to qualify a copy of your official or unofficial transcript showing all coursework degree(s) conferred your name and the name of your school or your official NACES accreditation report. Please submit this as an attachment to your online application.
- If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.
Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
Notifications:
All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up youremailto accept messages from and addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.
The Hiring Process:
- All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
- Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
- Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
- A top group up to six candidates will be invited to schedule an interview with the hiring manager.
Transfer Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer non-disciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer non-disciplinary demotion or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with Info Cubic.
Info Cubic a consumer reporting agency will obtain the report for CDOT. Further information regarding Info Cubic a Division of Orange Tree including its privacy policy may be found online at and. Info Cubic is located at 7275 Ohms Lane Minneapolis MN 55439.
The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includes social security number trace criminal records check public court records checks educational records and driving records checks. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.Appeal Rights
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at under Rules.
ADAAAAccommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Lynn Livingston at
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.
LL (SAP #/PCR #62334)
Required Experience:
IC
Employment Type
Full-Time
