Admv Svcs Offcr 1 - Purchasing Specialist
Admv Svcs Offcr 1 - Purchasing Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
DEPT OF ENVIRONMENTAL QUALITY
We are looking for results-oriented driven individuals with a thirst for problem solving.
At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent science-based environmental regulation; and clear equitable engagement and communication; with integrity respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality today and for future generations.
We are currently looking for employees who are committed to our Agency passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission.
ADMINISTRATIVE SERVICES OFFICER 1
Purchasing Specialist
Address:1110 W. Washington Street Phoenix AZ 85007
Business & Finance
MISSION PARTNERS DIVISION
Salary: $50K-$55K
Grade: 19
Closing Date: Open until filled
The Administrative Services Officer 1 (ASO1) - Purchasing Specialist is part of the Purchasing team and will collaborate with the Business & Finance team to simplify develop and participate in a variety of administrative and business management functions. The Purchasing Specialist will be responsible for providing support to program management and working with one or more Divisions within the Agency. The Purchasing Specialist will utilize the agencys procurement budget planning and financial systems. The ASO1 is responsible for ensuring that the quality of the work is acceptable accurate and that deadlines are met.
This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).
The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
- Analyze and process purchase related requests; manage encumbrances budget and other related division fiscal/business requests.
- Follow state and agency policies for all applicable purchase requests including credit card use.
- Use the procurement system for review and entry of all requisitions which includes determining appropriate contracts.
- Manage the planning and financial systems for review planning performance and entry of all budget which includes determining the appropriate funding codes and sources.
- Ensure the standard work is followed the quality of the work is acceptable and accurate and all deadlines are consistently met.
- Analyze and ensure invoices are moved forward for payment.
- Assist with helping the agency receive timely and accurate invoices.
- Contribution to the teams standard work management.
KNOWLEDGE
- Business and environmental issues relevant to Arizona.
- Accounting principles and practices; Generally Accepted Accounting Principles (GAAP).
- State government and department organizational structure; and Internal control structures and fiscal management; and Confidentiality.
- Knowledge of Agency and State-wide policies/training required to be current.
Working knowledge of:
- Arizona Revised Statutes (ARS) related to the department/finances.
- State Procurement Code and State of Arizona Accounting Manual (SAAM).
- Statewide procurement system and financial system.
- Departments budget planning tool.
- Teams standard work processes.
- Microsoft Office and the G-Suite/Workplace.
SKILL
- Verbal and written communication.
- Customer service to effectively and professionally interact with a wide range of internal and external employee performance management prioritization of activities and workload management.
- Excellent organization and time management for tracking activities and/or projects.
- Resourceful with researching/gathering of facts and information and compiling information.
- Continuous process improvement.
ABILITY
- Establish and maintain effective and positive working relationships with agency staff and the public.
- Respond to inquiries with tact diplomacy and appropriate timely information.
- Communicate effectively with team and customers.
- Work as a team player and adapt to changing assignments and priorities.
- Establish maintain and follow procedures for team activities.
- Problem solves which will includes start to finish to follow up Problem-solving activities will include initiative collaboration and management skills with follow-through to the end.
- Report work status issues and inquiries timely.
- Prioritize effectively and organize/perform multiple tasks on a daily basis in addition be a problem solver.
- Exhibit personal initiative critical thinking display sound judgment and perform analytic work.
- Complete assigned tasks accurately meet deadlines and work under pressure meeting deadlines.
- Work independently with minimal supervision and professional.
- Knowledge of or ability to learn and apply LEAN concepts principles and tools used to create and deliver the most value from the customers perspective while consuming the fewest resources and engaging people in continuous problem solving.
- Associate of Science Degree in Business Finance Accounting or other related field.
- Minimum two (2) years responsible administrative experience equivalent to or above the Administrative Assistant Ill level in such fields as personnel budget analysis purchasing accounting data processing or related administrative activities.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
- 10 paid holidays per year.
- Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees.
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- A top-ranked retirement program with lifetime pension benefits.
- A robust and affordable insurance plan to include medical dental life short-term and long-term disability.
- An incentivized commuter club and public transportation subsidy program.
- We promote the importance of work/life balance by offering workplace flexibility.
- We offer a variety of learning and career development opportunities
By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page.
ASRS Lifetime Benefits
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
