Executive Administrator
Executive Administrator
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Job Description
Executive Administrator Temporary San Rafael $50$70/hour
A well-established construction firm based in San Rafael is seeking a polished Executive Administrator to support two high-level executives during a medical leave coverage. This is a pivotal high-trust role requiring top-tier administrative support skills sound judgment and exceptional communication abilities.
While prior experience with contracts or corporate documents is a plus the focus of this role is executive-level supportensuring the day-to-day runs smoothly and nothing falls through the cracks.
Assignment Details:
Start Date: Monday August 4 2025
Duration: Approximately 45 months
Location: Fully on-site in San Rafael
Schedule: MondayFriday 8:30 a.m. 5:00 p.m.
Requirement: Clear criminal background check
In this role you will:
Manage communications priorities and calendars for two senior executives
Coordinate meetings travel (including use of a corporate jet) and high-level correspondence
Serve as a liaison to internal departments and external partners
Draft and edit professional emails letters and basic agreements or internal documents
Maintain both paper and digital filing systems and help prioritize incoming communications
Stay on top of ongoing projects and ensure appropriate follow-up
Provide light tech support (Zoom iPhone troubleshooting password management etc.)
Handle sensitive and confidential matters with discretion and professionalism
What were looking for:
5 years experience in a senior-level Executive Assistant role (C-suite preferred)
Professional composed and capable of navigating a fast-paced dynamic environment
Excellent grammar writing and proofreading skills
Strong organizational and time-management skills with meticulous attention to detail
Comfortable working independently and taking initiative
Strong Zoom and Microsoft Office Suite skills; experience with cloud file systems a plus
Bachelors degree preferred
Contract/legal document experience or a paralegal certificate is a plus but not required
This is a great opportunity for someone who thrives in a high-touch support role and enjoys keeping things running smoothly behind the scenes. If youre a confident service-minded professional with sharp instincts and a calm presence wed love to hear from you.
Required Experience:
Unclear Seniority
Employment Type
Temp
