Office Manager/Receptionist
Office Manager/Receptionist
Posted on :
26-07-2025
Employer Active
1 Vacancy
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Job Description
Reports to: Fort Myers President
Employment Type: Full-Time and On-site
ABOUT OUR CLIENT
Our client is an independent wealth management company built on relationships not transactions. Their mission is to help individuals and families preserve and grow their wealth with integrity transparency and a deeply personal serve clients across Southwest Florida and beyond offering investment management trust and estate services with a boutique feel and institutional strength. The team is close-knit community-minded and committed to doing right by their clientsand each other.
WHAT YOULL DO
As the Office Manager youll play a vital dual role in ensuring the smooth operation of our office while providing high-level administrative support to senior leadership. Youll be the first point of contact for visitors and clients creating a welcoming and professional environment. Behind the scenes youll keep the office running efficientlymanaging front-desk responsibilities coordinating internal communications and events and supporting executives with scheduling correspondence and special projects.
Reception Duties
- Serve as the welcoming face of the officegreet visitors and clients with warmth and professionalism.
- Answer screen and direct incoming phone calls.
- Provide general information and respond to basic inquiries.
- Manage incoming and outgoing mail and deliveries.
- Maintain a clean organized and presentable front desk and reception area.
- Schedule and manage meeting rooms and shared spaces.
Office Management Duties
- Oversee daily office operations including supply inventory facilities vendor coordination and office maintenance.
- Support onboarding of new employees (desk setup supplies badges etc.).
- Maintain and update office records contact lists and filing systems.
- Ensure compliance with office safety and cleanliness standards.
- Assist with planning and execution of internal communications team events and client meetings
Must-Have Requirements
- Proven experience as a receptionist administrative assistant or similar.
- Excellent communication skills with a natural sense of hospitality and professionalism.
- Strong organizational skills and attention to detail.
- Adaptable to last minute changes with a high sense of urgency.
- Proficient in Microsoft Office Suite (Word Excel Outlook) and an interest in learning new systems.
- Familiarity with office equipment (printers copiers phone systems).
- Ability to maintain confidentiality and handle sensitive information.
- Experience working with leadership teams.
Nice-to-Haves
- Experience in a professional or financial services environment.
- Familiarity managing vendor relationships or office budgets.
$28 - $43 an hour
WHY YOULL LOVE WORKING HERE
Youll be surrounded by smart kind and driven colleagues who care deeply about their work and the people they serve.
Health & Wellness: Company-paid comprehensive medical insurance. Optional dental and vision plans available at employee cost.
Financial Benefits: 401(k) with an annual company contribution.
Work-Life Balance: Generous PTO paid holidays and a supportive team culture.
Wellbeing: Access to mental health resources and wellness initiatives.
Culture: Annual team events community involvement opportunities and foster a respectful inclusive workplace.
Required Experience:
IC
Employment Type
Full-Time
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