Academic Advisor
Academic Advisor
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Job Description
Located in Bostons historic Fenway area Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today our university continues to grow and evolve and now offers Bostons only womens undergraduate program and graduate programs open to all.
Youre joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities addition we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. Youll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.
As a university that values diversity equity and inclusion Simmons encourages applications from all under-represented groups. Simmons is committed to creating developing promoting and enhancing inclusive hiring practicesat all levels for all positionsensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty staff student body and curriculum.
JOB SUMMARY
Simmons University is looking for an Academic Advisor (Advisor) to join the Undergraduate Advising team. Reporting to the Associate Director of Advising & Pre-Professional Programs the Advisor will be responsible for advising a caseload of undergraduate students with a focus on supporting STEM/Mpre-health students/alumni and assisting the Associate Director with pre-health program events as well as other duties as assigned. As a member of the Office of Undergraduate Advising the Academic Advisor will strive to support the Universitys core values by creating innovative ideas to promote the office prepare students for lifes work and cross boundaries to create opportunities.
The ideal candidate will possess strong time management customer service problem solving interpersonal skills technology savvy knowledge of FERPA and have experience advising on fellowships and supporting high-achieving students. As a University committed to diversity equity and inclusion we seek candidates with a demonstrated ability to work with individuals across a broad range of social and personal identities and perspectives. This position is hybrid eligible.
ESSENTIAL JOB FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
The Advisor will manage a caseload of about 150-200 undergraduate students primarily but not limited to first-year STEM students transfer students and upper level undeclared students which includes support with course selection major exploration processes related to academic policies transition to Simmons support resources grade tracking etc.
Act as the Pre-health advisor to undergraduate students and alumni collaborate closely with STEM faculty and external partners such as St. George University: School of Medicine which includes planning/executing pre-health program workshops assisting with the Pre-Health Liaisons tabling events info sessions and other related events
Monitor and advise students to ensure satisfactory grades and GPA requirements students understand academic policies as well as course planning/registration;
Be available to meet with any undergraduate students in person over the phone or virtually via Zoom throughout the year through scheduled 1-on-1 appointments group advising sessions drop-in advising and/or open office hour;
Assist with weekly drop-in advising and special advising related programming/events such as orientation major fair academic success workshops admitted student days open house pre-health workshops tabling registration week etc.
Represent Advising on the Administrative Board committee execute the notification process of decision letters from the end of semester academic review and be a resource to the campus community on the petition process
Utilize Starfish early alert system and Workday regularly when advising tracking students and assisting with pulling reports/data reporting
Stay abreast of changing institutional information including new programs course changes important dates costs and updates in university-wide initiatives and policies;
Collaborate closely with faculty staff students and campus leadership to support/advocate for students and represent the office
OTHER DUTIES AND RESPONSIBILITIES
Assist with data collection and reporting for the office/division.
Attend staff meetings and represent the office on University committees or assist with key initiatives as needed
Assist with monitoring the office email inbox
Communicate regularly with STEM department around registration and lab planning
Attend weekly staff meetings and scheduled the Community of Practice (COP) for PLAN Advisors
Other duties assigned.
REQUIRED QUALIFICATIONS
Bachelors degree required with at least 1-2 years of related work experience
Experience in assessment reporting and advanced Excel skills in advising or related fields.
Experience in connecting and building rapport with students;
Experience working collaboratively with faculty and academic leadership.
Excellent oral and written communication skills.
PREFERRED QUALIFICATIONS
Masters degree preferred
Two or more years of professional experience in higher education is a plus
Prior experience working with high achieving students
Experience using Starfish Workday Google and Moodle
Ability to successfully resolve student issues from request through resolution
COMPETENCIES
Applies effective problem-solving skills to support students by identifying academic challenges evaluating options and developing personalized strategies that promote student success and retention
Leverage analytical and strategic competencies to assess complex situations identify key trends and implement effective solutions that drive long-term success.
Deliver exceptional customer service by actively listening resolving issues efficiently and ensuring a positive and professional experience.
Excellent Communication (Written Verbal Presentation)
Commitment to Inclusive Excellence and Social Justice
Effective teamwork to support and achieve shared goals.
Demonstrated leadership that motivates team members and fosters a positive and productive work environment.
WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS
Hybrid eligibility
12 months position
40 Hours / week
Environment such as the office or remote (hybrid role).
Exposures encountered such as hazardous materials loud noise or extreme heat/cold.
Essential physical requirements such as climbing standing stooping or typing.
Physical effort/lifting such as sedentary - up to 10 pounds; light - up to 20 pounds; medium - up to 50 pounds; heavy - over 50 pounds.
Indicate if required to work weekends nights or be on-call as a regular part of the job.
Travel requirements.
Emergency staff designations
Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv cover letter writing sample teaching philosophy etc.) in the Application Materials box on page 2 (My Experience) of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).
Simmons University is committed to inclusive excellence in all aspects of an individuals community experience. As a university committed to diversity equity and inclusion Simmons encourages applications from all under-represented groups. Simmons is committed to creating developing promoting and enhancing inclusive hiring practicesat all levels for all positionsensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty staff student body and curriculum.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
