Purchasing Agent & Warehouse Manager

POSITION TITLE:
Purchasing Agent & Warehouse Manager

REPORTS TO:
Vice President Facilities

LOCATION:
Indianapolis

FLSA STATUS:
Exempt

EMPLOYMENT TYPE:
Full-Time

ABOUT US

At Penske Entertainment we dont just host world-class eventswe create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) home of the worlds largest spectator sporting facility and annually hosts the worlds most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North Americas premier open-wheel auto racing series the NTT INDYCAR SERIES and its developmental series INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track behind the scenes or on the screen our people are at the heart of everything we do. If youre ready for a career where excitement purpose and impact collidewe want to meet you.

WHAT YOULL DO

Join the Facilities Departments management team as a key contributor in purchasing and warehouse operations. Youll oversee daily procurement and inventory tasks ensuring timely cost-effective sourcing and organized warehouse processes. This full-time role offers a unique opportunity to support event execution and facility maintenance at the iconic Indianapolis Motor Speedwayhome of the worlds largest single-day sporting event the Indianapolis 500

YOUR RESPONSIBILITIES

• Oversee procurement of goods and services for the Facilities Department including vendor negotiation on pricing delivery quality and warranties.
• Manage relationships with contractors service providers and vendorsincluding identification and qualification of new businesses with a focus on minority- and women-owned
• Process approved purchase requests and maintain accurate records of deliveries inventory shipments and invoices
• Create code receive and approve high volumes of Purchase Orders (POs) in Yooz
• Code and approve non-PO invoices in Yooz; research and resolve discrepancies to ensure accuracy
• Track and report CapEx and operational spending; provide weekly updates and monthly accruals to Accounting
• Reconcile credit card purchases in Concur and submit expense reports (e.g. boot reimbursements petty cash)
• Monitor and track orders to ensure timely delivery
• Oversee inventory and warehouse operations (equipment materials tools supplies etc.)
• Manage loading/unloading of semis trailers trucks and vans; organize package and distribute internal and external deliveries
• Track items borrowed from the warehouse and ensure timely returns
• Schedule pickups and assign Runner for off-site material and equipment retrievals
• Coordinate service requests for garage doors gates etc.
• Liaise with Cintas regarding uniforms floor mats and first aid cabinets
• Manage fuel pump access for approved users (diesel and unleaded)
• Distribute rental radios for the Facilities Department
• Support the Ecology Program during Marquee Events
• Dispatch skilled trades team in response to work requests or issues
• Monitor Gate 9A camera system from desktop as needed
• Perform other duties as assigned

WHAT YOU BRING

Were looking for someone whos ready to bring great effort every day and is committed to growing with us.

Required Experience & Skills:

• 35 years of experience in data processing or a related field
• Solid understanding of purchasing principles and best practices
• Excellent organizational and time management skills with the ability to prioritize and meet deadlines
• Strong critical thinking and problem-solving abilities
• Effective verbal and written communication skills
• High level of integrity confidentiality and professionalism
• Self-starter with a customer service mindset and strong sense of ownership
• Innovative thinker who takes initiative and adapts to evolving priorities
• Proficient in Microsoft Office / Microsoft 365 suite
• Forklift certification required (training provided by IMS)
• Cultural competence and the ability to thrive in a diverse environment
• Alignment with Penske Entertainments core values and standards

Education:

• Associates Degree preferred

Leadership:

• Seasonal employee supervision as necessary

FLEXIBILITY & TRAVEL

• No travel required.
• Standard hours are MondayFriday 7:15 AM to 4:00 PM.
• Extended hours required during race weekends and key event periods (especially May)
• Our teams work together to create flexibility that supports life in and out of work

PHYSICAL DEMANDS

• Requires prolonged periods of sitting standing and walking
• Must be able to see and hear within normal range with or without corrective devices
• Ability to communicate clearly and effectively both verbally and in writing
• Occasionally required to lift and/or move objects up to 50 pounds
• Must have the stamina to work long hours and the flexibility to work evenings weekends and holidays as needed
• Comfort working indoors/outdoors and around event noise

WORK ENVIRONMENT

• Fast-paced collaborative office and event settings
• The noise level in the work environment can be loud due to racing events.

BENEFITS & PERKS

We take care of our team with a competitive benefits package that includes:

• Medical dental vision and life insurance

Required Experience:

Manager