Manager of Administrative Operations - Office of Educational Affairs
Manager of Administrative Operations - Office of Educational Affairs
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$ 68000 - 77000
1 Vacancy
Job Description
MGR Administrative Svcs
Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
The Office of Educational Affairs is seeking a Manager of Administrative Operations to serve as a dynamic administrative leader. Reporting to the Director of Administration this position manages a broad range of administrative and operational support functions and serves as the primary human resources liaison between Educational Affairs and the College of Medicines HR office.
This role oversees HR activities employee onboarding and development process management and general administrative operations across the division. The Manager will ensure effective coordination across units supports time and process reporting and leads workflow and procedural improvements aligned with College and University standards. This role is critical to maintaining the operational efficiency and overall success of the Office of Educational Affairs.
About This Role:
Educational Affairs Human Resources Actions
- Serves as the liaison between Educational Affairs and COM-HR and ensure timely and proper submission of all Educational Affairs HR actions to COM-HR.
- Manages all internal Educational Affairs personnel actions such as hiring internal onboarding and initial employee relation concerns while ensuring COM-HR is aware of situations as necessary.
- Review Educational Affairs divisional HR requests i.e. new position and replacement requests SPIs requests to upgrade an existing position prior to submission.
- Ensure proper documentation and justification is submitted by the divisions and work with divisions as needed. Presents requests to the Educational Affairs Senior Associate Dean and Director of Administration for review discussion and approval.
- Ensure position descriptions and organizational charts are up to date and reflect the current state of the Office of Educational Affairs.
Administrative Operations and Support Division Management
- Supervise Educational Affairs Office staff and help to set goals and objectives based on the needs of the Office Educational Affairs and the divisions. Provide actionable feedback based on performance.
- Analyzes administrative operational needs in terms of personnel equipment workflow materials etc. and recommends new procedures/solutions when necessary.
- Oversee coordinate and support divisions during high volume seasons with central staff or work to coordinate the use of staff from other divisions to provide temporary support.
- Partner with all Educational Affairs Operations and Support managers to align operational strategies and ensure consistent support across the divisions.
- Manage expectations from the Senior Associate Dean and Director of Administration regarding office closures within Educational Affairs and its divisions.
New Hire Employee Development & Separation Processes
- Develop internal onboarding processes to align with UF College of Medicine and Educational Affairs processes and ensure they are followed for employee hiring onboarding and offboarding.
- Manage and maintain the Educational Affairs onboarding and offboarding processes. Ensure continued collaboration with each division to maintain onboarding process for new employees.
- Track successful onboarding and offboarding practices both at the Office of Educational Affairs and the new employees division.
- Point of contact for all administrative new hire setup inclusive of identifying workstation IT set up shared drive access badge distribution etc.
Process Management
- Manage the Educational Affairs Academic Activities Reporting (AAR) data entry process. Including coordinating with divisions to ensure University and College timelines are met.
- Resource for effort certification related questions from UF and COM. Understand the relationship between AAR and Effort.
- Oversees time approval process within Educational Affairs and ensure the divisions processes are appropriate.
- Analyze needs and make recommendations within their areas of responsibility to the Senior Associate Dean and Director of Administration. Developing or updating workflows to streamline processes.
About the College of Medicine:
The University of Floridas College of Medicine is committed to advancing health through education research and patient care. With a focus on innovation and excellence the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement fostering and environment where students faculty and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of diverse populations the College of Medicine plays a pivotal role in shaping the future of medicine.
For more information about the College of Medicine and its programs visit College of Medicine.
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical Dental and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages:(includes over 10 paid holidays as well as paid family sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more
- Tuition Assistancethrough theUF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About Gainesville Florida:
Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet!
For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
$68000- $77000 annually; commensurate with education and experience.
Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
To be considered please upload the following documents with your application:
- Cover Letter
- Resume
- Contact information for three professional references
If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD).
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Required Experience:
Manager
Employment Type
Full-Time
