Executive Assistant and Administrative Coordinator - Job ID: 1696

Ascendis Pharma is a dynamic fast-growing global biopharmaceutical company with locations in Denmark Europe and the United States. Today were advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis we pride ourselves on exceptional science visionary leadership and skilled and passionate colleagues.

Guided by our core values of Patients Science and Passion we use our TransCon drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs.

Our culture fosters a place where skilled adaptable and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills.

Ascendis Pharma US is looking to hire an Executive Assistant to execute a variety of activities and confidential matters with discretion professional polish and interpersonal effectiveness. This position will have a broad range of responsibilities at various levels including interfacing with top executive management and internal/external stakeholders. An exemplary candidate will have a proven ability to independently handle multiple tasks and projects with competing priorities and deadlines. The ideal candidate is also dynamic organized possesses strong multi-tasking skills and exhibits a general interest pharma/biotech. This position reports to the Chief of Staff Head of US Strategy and Operations and will be hybrid with the team in Princeton New Jersey. This is an exciting opportunity to join a rapidly growing innovative company!

Key Responsibilities

• Provide proactive and complex calendar management and serve as the primary gatekeeper for EVP/SVP liaising with internal and external stakeholders - should be comfortable working in multiple international time zones
• Develop and implement administrative coordination and project management procedures to enhance efficiency
• Schedule and coordinate executive meetings conference calls and workshops securing space technical/audio requirements catering and materials in advance
• Work with meetings leads and other internal stakeholders (marketing sales training) to schedule and coordinate logistics for key customer meetings for EVP/SVP during medical conferences and field visits
• Arrange domestic international travel developing itineraries agendas booking transportation and hotel arrangements
• Prepare track and ensure timely submission of expense reports and purchase orders
• Assist with interview scheduling and coordination to ensure a smooth candidate experience
• Serve as backup to other Executive Assistants as needed
• Support efficient organization and knowledge management (e.g. housing key documents and resources for marketing and other functions)
• Assist with the acquisition and timeline management of purchase orders MSA execution SOW legal reviews and filing
• Assist with budget tracking and invoice processing related to projects
• Support vendor management and consultative agreements; maintain organized files records and documentation for easy retrieval.
• Support onboarding and training of new team members as needed

Knowledge Skills and Experience

• 5 years related experience in the capacity of an Executive Assistant supporting SVP/EVP and/or C-level is required; bachelors degree preferred
• Excellent verbal and written communication skills
• Proactive and organized with high attention to detail
• Desire to grow and ability to take on projects and work under pressure while consistently meeting deadlines
• Ability to establish course-of-action to accomplish goals and evaluate results
• Develop schedules and orchestrate multiple activities at once to meet deliverables and use resources effectively and efficiently
• Able to work independently and collaborate effectively with a team
• Strong interpersonal skills; ability to interact well with people inside and outside of the organization with diplomacy tact and efficiency
• Strong analytical skills with demonstrated competency with tools including Outlook Word Excel and PowerPoint required
• A high degree of professionalism and demonstrated ability to maintain confidentiality
• Ability to work flexible hours including nights and weekends as business needs dictate

Salary Range: $50-60/hr DOE

• 401(k) plan with company match
• Medical dental and vision plans
• Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance
• Company-provided short and long-term disability benefits
• Unique offerings of Pet Insurance and Legal Insurance
• Employee Assistance Program
• Employee Discounts
• Professional Development
• Health Saving Account (HSA)
• Flexible Spending Accounts
• Various incentive compensation plans
• Accident Critical Illness and Hospital Indemnity Insurance
• Mental Health resources
• Paid leave benefits for new parents

Ascendis Pharma is proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

A note to recruiters:

We do not allow external search party solicitation. Presentation of candidates without written permission from the Ascendis Pharma Inc Human Resources team (specifically from: Talent Acquisition Partner or Human Resources Director) is not allowed. If this occurs your ownership of these candidates will not be acknowledged.

Required Experience:

IC