QSSU-MIUL-PO- PROCUREMENT OFFICER

About this job

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.

On behalf of our client in the Oil and gas sector we are looking for competent skilled and experienced Procurement Officer to work in Bugiri Bugasa Terminal

Report To: Head of Finance

Job Summary:

The Procurement Officer is responsible for sourcing negotiating and purchasing goods and services that meet the company s operational and strategic needs. This includes framework contracts international and local sourcing (including LCs) spare parts for terminals and marine vessels and logistics and stores oversight. The role requires a proactive and detail-oriented professional who can ensure cost-effective timely and compliant procurement across complex and high-value supply chains.

Key Responsibilities

Strategic Procurement & Contract Management

Develop annual and project-based procurement plans aligned with operational engineering and logistics needs.

Lead the sourcing and procurement of goods and services including technical equipment vessel spares and terminal consumables.

Administer framework agreements maintenance/service contracts and supplier SLAs to ensure efficiency performance and legal compliance.

Identify prequalify and evaluate local and international suppliers; conduct due diligence and vendor risk assessments.

Draft review and manage procurement contracts in coordination with legal and compliance teams.

Lead negotiations on pricing payment terms contract conditions and delivery schedules.

International Procurement & Logistics

Handle end-to-end international purchasing including Letter of Credit (LC) transactions shipping documentation customs clearance and coordination with freight forwarders.

Track global shipments and proactively manage delivery schedules to minimize operational disruptions.

Maintain knowledge of Incoterms international compliance requirements and local customs regulations.

Stores and Inventory Coordination

Oversee inventory planning and stores management ensuring stock availability of critical spares parts and consumables.

Collaborate with warehouse teams to maintain accurate stock records implement control systems and conduct periodic stock takes.

Optimize storage conditions and coordinate with maintenance and operations teams to forecast demand.

Supplier Performance and Reporting

Maintain a robust supplier/vendor database with up-to-date certifications contacts and performance history

Conduct supplier audits and performance evaluations based on delivery quality and compliance metrics.

Monitor procurement spend generate regular reports (e.g. spend analysis cost savings supplier performance) and present data-driven insights to management.

Ensure all procurement records are accurate compliant and audit-ready.

Compliance and Coordination

Ensure that all procurement activities conform to internal controls organizational policies and Ugandan procurement laws and regulations.

Liaise with internal stakeholders engineering logistics stores finance and legal to align procurement with broader operational goals.

Maintain up-to-date knowledge of industry trends procurement innovations and risk mitigation strategies.

Requirements

Required Academic Qualifications

Bachelor s degree in Procurement & Supply Chain Management Business Administration Engineering or a related field.

Professional certification such as CIPS CILT or equivalent is an added advantage.

Minimum 3 5 years in procurement with proven experience in technical logistics marine or energy sectors.

Hands-on experience managing maintenance/service contracts spare parts procurement and international sourcing.

Knowledge of ERP/procurement systems (e.g. SAP).

Familiarity with Ugandan procurement laws and global trade regulations.

High integrity attention to detail and ability to manage multiple priorities under pressure.

Strong analytical negotiation and supplier relationship skills.

Key Skills and Competencies

Strategic sourcing and procurement planning

Vendor and contract management

Cost analysis and financial acumen

International trade LCs and logistics coordination

Problem-solving and adaptability

Technical procurement (marine/terminal equipment)

Inventory control and stores oversight

Cross-functional coordination and communication

Data analysis and procurement reporting

Compliance and regulatory awareness

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy QSSU-MIUL-PO- PROCUREMENT OFFICER

Application Link :

Note:
The deadline for applications is not later than 05:00 pm Tuesday 29th July 2025

Only shortlisted applicants will be contacted.

Please Note:

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.