Commercial Assistant - Finance

The Commercial Assistant sits within our commercial HUB in Warsaw and is part of the finance team. You will be assisting with and taking ownership for a range of activities across the order to cash cycle to drive efficiency and reduce lock-up.

You will predominantly be working with finance and secretarial colleagues from our Continental Europe offices as well as the offshore team in Delhi but you may also have contact with fee earners including Partners when required.

The following activities and tasks will constitute some of but not all of your role and you may be expected to perform tasks outside of this description and where required.

Operational Activities and Tasks:
New Matters Opening:

• Support the Matter Inception process and ensure matters are compliant with client agreements. This will include monitoring and chasing any missing client and matter billing information such as PO Numbers and Client Matter IDs;
• Enter and maintain fee-earner charge out rates including where appropriate working with the offshore team in Delhi to do so;
• Follow-up pending new matters openings.

Collection:

• Follow-up on overdue invoices sending automatic reminders and managing status in the system.
• Liaise with local office for escalation and update accordingly.

Billing:

• Follow-up billing dispatch to ensure accuracy of collection activities.
• Assist in complex bill amendments.
• Amend authorise and print bills.

Qualifications :

Knowledge:

You are native or fluent in English language and in one of the European languages (French/German/Spanish/Dutch).  Polish language skills would be desirable but not necessary. 

You have very good knowledge and command of Microsoft Office tools (especially Excel) and have a certain affinity for IT systems.

You have a good understanding of the financial processes that underpin order to cash activities.

Qualifications/Experience:

Bachelors degree in Business/ Accounting/ Finance/ Economics preferable.

Experience in commercial roles would be an advantage.

Skills:

You should have excellent verbal and written communication skills with the ability to escalate/collaborate with team members in achieving successful outcomes that meet business needs. You should possess the confidence to communicate with people at all levels both internally and externally.

You should be able to demonstrate excellent organisational skills with an aptitude to understand new concepts quickly.

You should be able to drive process improvements and operational efficiency through end-to-end process mapping identification of optimization opportunities and implementation of automation solutions.  analyzing workflows eliminating inefficiencies and introducing scalable enhancements that align with business goals.

 You will need a flexible working approach and be solution focused in delivering the roles responsibilities. 

You will be open to change and will demonstrate can-do attitude and proactive approach.

You demonstrate attention to detail commitment high levels of accuracy and diligence.

Additional Information :

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age.  This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more here.