Experienced Factory Office Administrator
Experienced Factory Office Administrator
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Job Description
Dogwood Industries Who We Are
Dogwood Industries is at the forefront of designing and manufacturing Pre-engineered Panelized Relocatable Metal Buildings delivering industry leading solutions for mission-critical projects across industrial and DoD markets. Through a precise blend of manufacturing and construction we build high-performance rapidly deployable structures that keep critical missions moving forward. Our team provides leadership in the design process that transforms the way our clients work by delivering buildings as equipment solutions in harsh environments around the world. If you are motivated by innovation thrive in a fast-paced setting and want to be part of a team that is revolutionizing the building industry wed love to speak with you!
General Job Description
Dogwood Industries is seeking a highly organized office professional to join our team in Everett WA. The successful candidate will thrive at multitasking pay excessive attention to detail and take ownership and pride in their tasks. A successful candidate will be reliable dependable and determined when it comes to projects that challenge their capabilities. The Experienced Factory Office Administrator position is a key role within Dogwood Industries providing support to all team members in our Everett factory office.
Duties & Responsibilities
Office Tasks
- Reception duties (greet visitors intercept deliveries answer phone calls monitor VM and redirect calls when necessary etc.)
- Timecard corrections
- Retrieve and distribute all incoming mail; prepare all outgoing mail
- Assist with contract administration as needed including obtaining signatures scanning and electronic filing
- Track and stock office supplies to avoid interruptions in standard office operations
- Arrange for repair and maintenance of the office space and equipment (multifunction machines etc.)
- Assist with vendor coordination as needed (cleaning crew water delivery vending machine WM and other operational vendors)
- Maintain vehicle registration records and update when necessary
- Assist in planning and arranging company events
- Ensure office is clean and presentable at all times
- Warehouse maintenance ensure tidiness of lunchroom and warehouse
- Accept trucking deliveries as needed
- Order marketing materials as directed
- Provide administrative support to multiple teams including project coordination accounting and business development.
- Anticipate business needs and create solutions for process improvement
- Organization of company radios
- Other duties as assigned
Accounting Tasks
- Support account reconciliations by verifying collecting sorting and filing receipts that are in possession of company credit cards as needed.
- Other duties as assigned
Human Resources Tasks
- Support HR in onboarding functions with may include but is not limited to onboard new hires (E-Verify) prepare and distribute new hire onboarding information)
- Assist with preparation of interview paperwork
- Other duties as assigned
Information Technology Tasks
- Manage 3cx VoIP phone system and set up which includes managing VM codes transfer settings user details and access
- Workstation set up which includes computer set up cable management and restocking of office supplies.
- Order IT supplies as requested by management
- Liaison with IT Systems Administrator to troubleshoot resolve on-site IT issues
- Other duties as assigned
Requirements
- Previous office or administrative experience
- Experience with Procore Foundation Paylocity or similar software
- Professional motivated and energetic demeanor
- Strong organizational skills
- Proficiency with Microsoft Office programs (Excel Word Outlook)
- Proficiency with Adobe Acrobat
- Excellent verbal and writing skills in U.S. English
- Valid drivers license with clean driving record
- Experience in construction or manufacturing is a plus
Physical Requirements/Work Environment
This position requires moderate physical activity in an office environment. To perform the essential functions of this job the employee is frequently seated at a computer desk with the option to stand is utilizing the telephone participating in meetings with colleagues stocking supplies and tending to the office environment. There are stairs in the office. This position will require driving a personal vehicle for office errands (mileage reimbursable). Occasional travel to the factory location as needed where they will be exposed to shop elements such as noise dust fumes and odors.
Compensation
$24.00 29.00 hourly depending on experience and qualifications.
Benefits
- Health Benefits including medical dental and vision
- Company paid and supplemental life insurance
- Short-term disability
- Long-term disability
- Paid vacation paid sick leave and paid holidays
- 401(k) retirement plan with employer match
- Employee Referral Bonus Program
Qualifications
- High School Diploma general education degree or vocational degree
Applicant Notes
- Applicants must provide complete work history with employer references for last three employers to five years
- All employees are subject to a pre-employment background check and pre-employment and random drug testing. Due to working in / being exposed to a safety sensitive environment THC testing will occur as part of all drug screens.
- This is a full time in office position. Remote/hybrid options are not available at this time.
Application Assistance
If you are an individual with a disability and need a reasonable accommodation in the application or hiring process please contact Dogwoods HR department at or
Location
This position is based out of the Dogwood Everett Factory Office at 3200 35th Ave NE Everett WA 98201. Remote/hybrid options are not available at this time. Travel to Dogwoods Sedro-Woolley Factory office as needed.
Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to race/ethnicity color religion sex sexual orientation gender identity national origin disability protected veteran status age or any other status protected by law.
For more information about our commitment to equal employment opportunity please see this government poster: Know Your Rights: Workplace Discrimination is Illegal.
Disclaimer: Although the Company has attempted to accurately and thoroughly describe this position the Company reserves the right to change the same including to change add to or subtract from the duties outlined within the sole discretion of the Company at any time with or without advance notice. In order to meet company deadlines work in excess of 40 hours per week may be required from time to time.
PM22
Required Experience:
Senior IC
Employment Type
Full Time
