Accounts Payable Specialist & Assistant to CFO 30-25

Job Notice

Date Posted: July 10 2025

Position: Accounts Payable Specialist & Assistant to CFO

Starting Rate: $23.98/hour

Job # 30-25

DEADLINE FOR APPLICATIONS: Open Until Filled

Established in 1937 the Housing Authority of the City of Austin (HACA) is a national leader in providing safe healthy and affordable housing options for the Austin community. HACAs mission is to cultivate sustainable affordable housing communities and partnerships that inspire self-reliance growth and optimism.

The Housing Authority of the City of Austin (HACA) is looking for an Accounts Payable Specialist to support the CFO and Finance team by managing accounts payable functions maintaining vendor files and assisting with various routine and special project deliverables. This position is critical to ensuring the accuracy and timeliness of vendor payments and maintaining strong communication with vendors and internal departments. HACA has been a leader in affordable housing in the City of Austin for more than 85 years. In partnership with the U.S. Department of Housing and Urban Development local government entities and numerous non-profit agencies HACA provides access to safe stable housing to over 20000 individuals.

What you will do in this position:

• Accounts Payable Management
  • Process and verify AP invoices and expenses for all Housing Authority programs.
  • Ensure complete records are maintained by posting all transactions in the accounting software.
  • Match invoices with purchase orders and receiving documentation.
• Vendor Relations & Records
  • Maintain accurate files and reports for each vendor doing business with the Housing Authority.
  • Contact vendors via phone email or in person to exchange necessary information.
  • Input new vendors into the enterprise accounting system and ensure proper coding (vendor number account code amounts).
• Payment Processing
  • Run trial checks and prepare check runs.
  • Print checks obtain signatures and distribute/mails checks.
  • Follow internal controls and procedures for petty cash and procurement transactions.
• Purchasing & Procurement
  • Use the procurement module to generate and track purchase orders.
  • Compile and analyze data to verify pricing discounts and billing accuracy.
• Research & Reconciliation
  • Investigate problem invoices purchase orders and receiving issues.
  • Reconcile vendor statements and resolve discrepancies in a timely manner.

• Administrative & Support Functions
  • File documents including paid invoices statements and requisitions.
  • Receive and sort incoming mail related to financial transactions.
  • Maintain professional communication with contractors vendors residents and internal staff.
  • Support the CFO with various projects as needed.
• Other Duties
  • Perform other duties as assigned by leadership.

More about this position:

• Qualified candidates must possess:

• Associates degree or equivalent education from a two-year college or technical school.
• Minimum 2 years experience:
• Using banking software to access credit card and bank statements.
• Reconciling corporate credit card statements and managing supporting documentation.
• Utilizing office systems and procedures.
• Minimum 3 years experience directly supporting an executive in a mid-sized organization.
• Minimum 5 years experience in financial or accounting department support with emphasis on AP and purchase requisitions.
• Experience using enterprise accounting software systems.
• Proficiency in Microsoft Office Suite (Excel Word PowerPoint Access).
• Excellent attention to detail organizational and communication skills.
• Preferred candidate should possess:
• Two years of college and/or a certification in Accounting Bookkeeping Business Management or Office Administration.
• Experience with Yardi Voyager or Emphasys Elite accounting platforms.
• Certification in Microsoft Office and Adobe software.
• Strong knowledge of business English arithmetic and general office procedures.
• Ability to work with individuals from diverse backgrounds.
• Strong analytical and problem-solving skills.

Benefits:

• Paid sick leave annual leave birthday leave & federal holidays
• 100% of employee health insurance premiums paid by the agency
• Supplemental health dental vision and life insurance options for employees and family
• Employee Assistance Program
• Hybrid work schedule available

For a more detailed description of our compensation/benefits offered go to the following website: FOR EMPLOYMENT: Application for the open posted position must be submitted via online at the following website: However we will accept applications at the Housing Authority of the City of Austin 1124 S. IH-35 Austin Texas 78704. No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site. The HACA is a drug-free workplace. A Criminal Background Check including a sex offender registry check. A Driving Record Texas Drivers License and a Physical/Drug Screening will be required upon offer of employment. EQUAL OPPORTUNITY EMPLOYER