Peer Review Operations Specialist

Job Family:

Travel Required:

Clearance Required:

What You Will Do:
We are currently searching for a Peer Review Operations Specialist. This role is responsible for end-to-end coordination and support of scientific peer review meetings. This includes creating and managing meetings in Committee Management maintaining reviewer rosters conducting administrative reviews and preparing logistical materials such as rooming lists folders and seating charts. The role supports both in-person and virtual meetings by coordinating AV setup shipping materials and ensuring all technical and compliance requirements are met. The role also supports Video Assisted Meetings (VAM) by managing remote participant setup troubleshooting video/audio issues and maintaining high-quality virtual engagement. This is a full-time opportunity located in Bethesda MD.

• Schedule and create meetings in Committee Management including all logistical details.

• Maintain reviewer rosters and ensure accurate conflict of interest tracking.

• Conduct administrative reviews to verify PI listings in Peer Review.

• Prepare and distribute hotel rooming lists and confirmation details.

• Monitor and verify critiques in NIH Internet Assistant Review IAR.

• Coordinate BEO/AV requirements with hotel staff.

• Ship and track meeting materials and equipment.

• Assemble reviewer folders with agendas scoring sheets travel info and seating charts.

• Create tent cards and print FedEx labels.

• Prepare seating charts per Scientific Review Officer (SRO) instructions.

• Provide technical support (AV MeetingOne internet Microsoft Teams).

• Monitor conflicts and ensure completion of pre/post conflict of interest forms.

• Ensure meeting minutes are signed by SRO and Chair.

• Manage cleanup and secure document disposal (in-person).

• Arrange FedEx pickups and release/sweep scores.

• Update and generate rosters; edit summary statements per SRO guidance.

• Generate and verify SREA reports for reimbursements and honorariums.

• Compile and submit post-meeting packages (agenda minutes logs conflict reports rosters).

• Finalize and release meetings in Committee Management.

• Enter participant data in the VAM portal and configure remote access.

• Support remote participants with setup and connectivity (Cisco Jabber hardware).

• Manage video/audio quality and troubleshoot issues during meetings.

• Communicate with reviewers and manage video-related conflicts.

• Provide general support services to ensure smooth execution of peer review operations.

What You Will Need:

• Bachelors Degree OR Associates Degree plus TWO (2) years of experience is equivalent to a Bachelors.

• A minimum of SIX (6) years of experience.

• Experience supporting scientific or peer review meetings preferably in a biomedical or research-focused environment.

• Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint) and/or virtual meeting platforms (e.g. Teams Cisco Jabber).

• Ability to manage AV/IT logistics for in-person and virtual meetings

• Must be able to OBTAIN and MAINTAIN a Federal or DoD PUBLIC TRUST; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

What Would Be Nice To Have:

• Previous experience with NIH preferred.

• Familiarity with Committee Management systems Peer Review platforms (e.g. IAR) and VAM portals.

• Ability to be self-motivated detail oriented and have strong organizational skills.

What We Offer:

Guidehouse offers a comprehensive total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical Rx Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement Personal Development Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care Hospital Indemnity Accident Insurance Legal Assistance and ID theft protection etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Opportunity EmployerProtected Veterans Individuals with Disabilities or any other basis protected by law ordinance or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

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