Executive Assistant - KTP - Supplemental
Executive Assistant - KTP - Supplemental
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Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a dedicated Executive Administrative Assistant to provide comprehensive and indispensable suppor to the Regional Director of Manufacturing. In this pivotal role you will be instrumental in ensuring the seamless operation of the Directors office managing a wide array of responsibilities that contribute directly to the strategic objectives of our manufacturing division.
Responsibilities
Calendar/Meetings
- Coordinate internal/external meeting itineraries schedules and calendars resolving conflicts in a timely and efficient manner.
- Schedule meetings (often involving regional personnel) setting up and utilizing audio and WebEx technologies.
- Coordinate meeting schedules and calendars.
Travel
- Arrange foreign/domestic travel visa/passport requirements as well as Travel Expense Reports;
- Coordination of multiple travel requirements and business itineraries.
Budget Assistance
- Coordinate Travel Expense Reports.
- Coordinate CPARS requests.
- Ensure timely approval of requests including overtime CPARS Expense Reports and signature requests
Effective Office Management
- Manage extensive and highly confidential electronic and written communication
- Responsible for office organization including: maintaining office filing systems managing incoming and outgoing mail effectively handling email correspondence and voicemail (monitoring for urgent emails and messages) copying faxing etc.
- Handle department correspondence as required responding to letters emails and request for information. Prepare executive and secret/confidential information both within the Company and externally.
- Provide high quality word processing and other documents including organizational charts Ford forms correspondence Excel spread sheets and Power Point presentations.
- Proof reads and edits various documents submitted to the Vice President including speeches which require preferred formatting.
- Represent office in a professional manner on phone email and in person.
- Interface effectively with employees at all levels including Senior Leadership Global Ford Staff External Associates Administrative Staff etc.
- Coordinate details for all outside Boards.
- Anticipate issues / concerns and follow-up on assignments and request information as required.
- Consistent high quality and effective delivery of all day-to-day responsibilities.
- Mentor and train Administrative Assistant for back-up in office to ensure continuity.
Qualifications
Youll have...
- High School diploma or GED
- 2 years of related work experience as an Administrative Assistant including interfacing with Executive Offices
- Strong oral written and interpersonal communication skills
- Strong organizational skills
- Demonstrated ability to maintain strict confidentiality
- Ability to work independently with minimal supervision as well as in a team is highly desirable
- Ability to plan prioritize and support multiple assignments and projects simultaneously
- Proactive in resolving issues and concerns
- Proficient in use of Microsoft software (Outlook PowerPoint Word Excel and other programs as required)
- Proficient in use of Internet
Even better you may have...
- College degree
- 2 years of HR experience
- 2 years of experience of union relations
You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!
As an established global company we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe or keep you close to home Will your career be a deep dive into what you love or a series of new teams and new skills Will you be a leader a changemaker a technical expert a culture builderor all the above No matter what you choose we offer a work life that works for you including:
- Immediate medical dental vision and prescription drug coverage
- Flexible family care days paid parental leave new parent ramp-up programs subsidized back-up childcare and more
- Family building benefits including adoption and surrogacy expense reimbursement fertility treatments and more
- Vehicle discount program for employees and family members and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays including the week between Christmas and New Years Day
- Paid time off and the option to purchase additional vacation time.
This position is a salary grade 6.
For more information on salary and benefits click here: Click here to find out more about available programs and benefits: Supplemental Benefits
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race religion color age sex national origin sexual orientation gender identity disability status or protected veteran status. In the United States if you need a reasonable accommodation for the online application process due to a disability please call 1-.
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Employment Type
Part-Time
