Events and Operations Assistant On-Site

Advanced administration. Seamless events. Outstanding service.

About us

Hamilton Locke Australias fastest growing law firm is evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy reacting quickly to change providing exceptional service and finding creative solutions to deliver smart advice.

We are culture led and have a genuinely unique strategy putting the personal and professional development of our people at the centre of everything we do. With a clean sheet of paper we have aligned structure and systems around our strategy.

We have offices in Sydney Melbourne Brisbane Perth Newcastle and Auckland with our clients located across Australia New Zealand and internationally.

We have built a people-centric business from day one bringing together top talent from across the globe. We are driven by maximising the people experience PX and creating a vibrant culture. We believe a strong PX drives the best possible client experience CX and therefore we strive to create a work environment focused on learning teamwork and collaboration underpinned by a values-based leadership model.

The role

As our Melbourne practice continues to grow we are introducing a newly created hybrid role that combines advanced administrative support with formal event coordination responsibilities. This position reflects the evolving needs of our legal practice groups and the increasing demand for high-quality internal and client-facing events.

We are seeking an experienced detail-oriented and highly organised Events and Operations Assistant who can confidently deliver both exceptional legal administrative support and end-to-end event management. You will be responsible for ensuring our events run smoothly our people are supported with operational excellence and our clients receive a seamless experience.

This is not an entry-level position we are looking for someone with a professional services background who brings strong attention to detail excellent written communication and the ability to operate independently in a high-performance environment.

Some flexibility will be required to support events that may fall outside standard business hours.

Key responsibilities

Event Management

• Coordinate internal and external events end-to-end including planning stakeholder liaison scheduling logistics and post-event follow-up.
• Engage with vendors and suppliers to organise catering AV/VC equipment hire travel accommodation and venue requirements.
• Manage RSVPs guest lists and attendee communications using the firms CRM system.
• Prepare event materials signage name tags and attendee profiles to support a polished and professional experience.
• Set up and dismantle event spaces including furniture signage and refreshments in line with OH&S standards.
• Provide hands-on support during events to ensure seamless execution and adherence to brand and service standards.
• Restore office layout and coordinate any post-event cleaning or rubbish removal as required.

Administrative Support

• Provide high-level administrative support to legal practice groups including formatting and proofreading documents preparing correspondence and compiling client reports.
• Monitor deadlines and ensure timely completion of administrative and matter-related tasks.
• Coordinate travel meetings expenses and logistics for legal staff.
• Proactively liaise with the National Support Centre and other internal stakeholders to support cross-office collaboration and workflow.
• Maintain document accuracy and brand consistency in all client-facing and internal materials.

Operations and Front of House

• Greet visitors manage meeting room bookings and provide a warm and professional front-of-house experience.
• Ensure the Melbourne office environment is always clean presentable and well stocked with essential supplies.
• Maintain and manage building access cards office equipment and workspace setup.
• Assist with onboarding of new starters including office orientation and desk setup.
• Process incoming and outgoing mail manage deliveries and file documents with the Courts when required.
• Support the national operations team with ad hoc requests and administrative tasks.

Were looking for someone who:

• Has at least 2 years experience in a professional services or legal environment with exposure to event coordination and executive-level administration.
• Demonstrates strong attention to detail and accuracy in written materials formatting and client documentation.
• Has excellent written and verbal skills with the ability to prepare professional correspondence and ensure high-quality outputs.
• Thrives in a fast-paced high-performance environment and can manage competing priorities calmly and professionally.
• Has prior experience coordinating business events from planning through execution.
• Possesses strong organisational time management and stakeholder communication skills.
• Is confident using the Microsoft Office Suite (Word Outlook PowerPoint Excel).
• Has experience using a CRM system.
• Is proactive adaptable resourceful and able to work independently and collaboratively as part of a team.
• Is an Australian Citizen or permanent resident.

Whats in it for you

• Exposure to a diverse and dynamic role across events operations and legal administration.
• A collaborative and high-performing workplace culture where your contribution matters.
• Ongoing learning mentoring and career development opportunities.
• A competitive remuneration package including access to the Groups employee equity scheme (ESS).
• An extra weeks leave annually as part of our personal development program.
• A full days leave on your birthday.
• Regular social events retreats and firm-wide connection opportunities.

How to apply

If this sounds like the opportunity for you click the Apply button or contact the consultant listed below for more information.

For more on Hamilton Locke please visit or follow us on LinkedIn.

Agency submissions

Hamilton Locke does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners hiring managers or other employees this will not constitute as an introduction to the firm and Hamilton Locke or HPX Group will not be liable for a fee.