Senior Finance Coordinator (Job ID: 2025-3702)
Senior Finance Coordinator (Job ID: 2025-3702)
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1 Vacancy
Job Description
Overview
Join one of the most influential most quoted and most trusted think tanks!
The Brookings Institution is a nonprofit public policy organization based in Washington DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local national and global level.
We bring together leading experts in government and academia from all over the world rooted in open-minded inquiry and representing diverse points of view who provide the highest quality research policy recommendations and analysis. Research topics cover a full range of public policy issues in economics foreign policy development governance and metropolitan policy.
With fair and transparent business practices clear communication mutual respect and a collaborative atmosphere that offers both professional and personal development opportunities Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.
Brookings Metro delivers research and solutions to help metropolitan leaders build an advanced economy that works for all. To learn more please visit Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington DC office with the option of at least two days of remote work each week.
Responsibilities
Ready to contribute to Brookings success
The Senior Finance Coordinator provides program financial management and contract management support; manages finance processes that include timesheets and costing allocations expense reimbursement invoicing and payments; and supports program-wide budgeting and reporting. They are responsible for the timeliness of transactions invoice payments paperwork submission and the accuracy of posted charges. They will perform budget accounting and financial tasks; including core program projects inter-program projects and cross-program initiatives. In addition they will provide financial administration support for the finance team and the Director of Finance.
Budget and Accounting Support (40%)
Assist the Director of Finance in managing the program budget.
Manages a small financial portfolio with supervision from the Director of Finance.
Facilitates the monthly accounting close process for the Program by running reports ensuring the Finance Teams awareness of operational deadlines and procedures preparing journal entries and payroll accounting adjustments and tracking correcting and adjusting journal entries made to the general ledger.
Coordinates the review of all monthly program-wide internal charges including facilities charges guest charges ITS surcharges conference services cell phone bills and missing worktags on payroll expenses; and makes corrections as needed.
Coordinates the cost allocation updates in Workday. Works with the Director of Finance to ensure that effort certifications and timesheets are accurately submitted in a timely manner.
Maintains and updates monthly budget and expense reporting files with latest financial data. Develops other ad hoc financial data and reporting for the program as needed.
Tracks and monitors the AR aging in coordination with the Director of Finance and leads in the preparation and submission of customer invoices.
Works with team to problem-solve contract payment and accounting issues that arise.
Attends meetings and training sessions as needed.
Assists financial management team with internal projects and initiatives.
Procurement Coordination (40%)
Responsible for the project management of the programs contract process including drafting and/or reviewing contracts memorandums of understanding honoraria funding contracts and all other contractual agreements. Works with OGC on contract language. Works with staff and vendors to ensure proper documentation is received for contract setup.
Oversees the contract routing process ensuring timely approvals and coordinating the relevant parties around resolving pending issues in a timely manner. Ensures documentation is properly filed.
Requests new vendors in Workday tracks and monitors contractual obligations prepares and processes invoices and ensures timely payments.
Monitors upcoming accounts payable and invoicing in coordination with finance and research staff. Submits month-end accruals to the Controllers Office when necessary.
Supports the Finance Director in ensuring compliance with organizational policies.
Financial Administration (20%)
Serves as the primary processor and reviewer of requisitions travel expense reimbursements company Pcard expenses and other financial transactions for the program. Trains staff on use of Concur and monitors use and compliance with travel and other spending policies.
Trains staff on the timesheet and effort certification process supports timely submissions and monitors approvals. Assists and advises staff members on all of the Institutions financial policies and processes including conference planning contracts external billing memorandums of understanding reimbursements etc.
Supports the creation and application of tracking and monitoring tools for the Finance team. This includes creating templates overseeing the process for use and monitoring or tracking milestones.
Drafts correspondences composes memos mailings and cover sheets as required. Serves as the meeting scheduler for the finance and operations teams as necessary. Serves as a note taker at meetings as required.
Qualifications
Ready to make an impact In this role you will support Brookings values of collegiality respect inclusion diversity and community and bring the following qualifications:
Education/Experience Requirements
Associate degree required; bachelors degree preferred. Minimum three years of relevant work experience required. Background in a fast-paced research academic or non-profit organization is preferred.
Knowledge/Skill Requirements
High level of attention to detail required especially as it concerns data accuracy and task management; strong administrative organizational and time management skills required; excellent communication skills required; knowledge of Microsoft Office 365 with proficiency in Excel required; Budget experience and/or familiarity with budgeting or accounting software a plus. Finance experience and/or familiarity with budgeting or accounting software a plus. Must be a mature reliable self-motivated team player who gets along well with a variety of personality-types and can work independently. Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities. Extreme honesty and discretion required with the ability to appropriately handle confidential information.
Additional Information
What can we offer you Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Our comprehensive benefits package includes medical dental and vision benefits generous time off and workplace flexibility. For more information please visit Brookings Benefits.
Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.
Successful completion of a background investigation is required for employment at Brookings.
Brookings welcomes and celebrates diversity in all its forms including diversity of experience thought and personal background. We welcome applications that reflect a variety of backgrounds based on ideology race ethnicity religion national origin gender sexual orientation gender identity or expression disability veteran status first generation college goers and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive selection decisions are based upon merit skills abilities and experience.
Note: Must be authorized to work for any employer in the U.S.
Required Experience:
Senior IC
Employment Type
Unclear
