Office Administrator
Office Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair upgrading existing mechanical electrical and controls systems to provide the most efficient economic solutions to meet customer expectations.
Job Title:Office Administrator
Duties and Responsibilities
- Provide primary telephone coverage as well as back-up to ensure continuous phone coverage is maintained. Requires prompt and pleasant answering of telephones and taking accurate messages.
- Performs a diversity of secretarial and project coordination duties including composing correspondence compiling reports word processing spreadsheet creation and manipulation of reports emphasis on creating and manipulating spreadsheets.
- Maintain contractor/vendor files purchasing records etc.
- Opens and date stamps all daily mail and distribute mail to each staff member.
- Copies data and complies records and reports
- Manage organize and maintain various filing systems
- Process P-cards daily in Coins database and send weekly P-card scorecard to branch manager
- Provide and process POs. Complete each POs with proper vendor information job and work order info with purchase detail and submits to AP.
- Complete and provide any requested missing POs to AP as inquired weekly by Irvine AP dept.
- Provide work order numbers to AP
- Check all UPS and FedEx deliveries to ensure no damage and tag with proper work order
Job Specifications (incl. Education requirements minimal experience computer skills required etc.)
- High School Diploma preferred or equivalent experience
- 2 years experience in an office environment.
- 2 years work experience with Microsoft Excel and Word
- Strong oral and written communication skills
- Excellent organization and interpersonal skills
- Excellent customer service communications
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
#Mesa
#LI-mesa
#LI-hvacjobs
#LI-Onsite
Required Experience:
Unclear Seniority
Employment Type
Full-Time
