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You will be updated with latest job alerts via emailRole:Administrative Assistant Academic Operations
Grade and Salary: Grade 4 23881- 26338 per annum
FTE and working pattern: 1FTE 35hrs per week Monday Friday
Contract: 5 Months Fixed Term
Holiday Entitlement: 33 days annual leaveplus 9 buildings closed days (and Christmas Eve when it falls on a weekday)
Purpose of Role
The role-holder will be responsible for general administration and supporting academic operations processes such as: processing marks and grades; processing the outcomes of mitigating circumstances appeals and discipline cases; minute-taking at boards of examiners and studies committees; answering academic staff enquiries; and answering student enquiries related to their studies. The role-holder may also be required to support other key functions of the Academic Operations Team such as examinations or timetabling; as well as other Divisions of RAS for example supporting student first line support graduations or helping to gather data for quality and PSRB purposes.
Key Duties & Responsibilities
Essential & Desirable Criteria
Essential
Desirable
How to Apply
Applications can be submitted up to midnight(UK time)on5th August 2025.
Pleasesubmit your CV & covering letter via the Heriot-Watt on-line recruitment.
We welcome and will consider flexible working patterns e.g. part-time working and job share options.
Heriot-WattUniversity is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected trained promoted appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
Heriot-WattUniversity values diversity across our university community and welcomes applications from all sectors of society particularly from underrepresented groups. For more information please see our website also our award-winning work in Disability Inclusive Science Careers our total rewards calculator: see the value of benefits provided by Heriot-Watt University.
About the Team
The Global Registry and Academic Support Directorate supports our students and staff colleagues across the full student life cycle from enrolment to graduation. The Directorate has responsibility as the definitive record-keeper of all student information and programme and course details and leading services that help students settle and stay at the University with professional help and advice through a range of wellbeing services.
It supports academic and professional services staff across the University in a number of areas including academic institutional and student related Regulations and Policies and global national and institutional quality matters. It delivers these services through four Divisions each managed by a Global Head and two Head of Campus Registry:
The Academic Operations Division consists of five teams: Academic Operations Liaison Academic Operations Support Timetabling Examinations and Postgraduate Research Student Support. The work of the Administrative Assistant will be primarily related to the Academic Operations Support but will collaborate across all teams.
The Academic Operations Support Team is responsible for supporting all aspects of academic operations. These are activities where the primary service users are academics; or else the primary service users are students; but with significant academic input into the process. The team also helps to support the work of other divisions providing a pool of staff who can be assigned where administrative support is needed.
About Heriot-Watt University
At Heriot-Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
Full-Time