Administrative Assistant & Office Manager-Pasadena
Administrative Assistant & Office Manager-Pasadena
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USD 65000 - 75000
1 Vacancy
Job Description
Role Purpose Statement:
The Administrative Assistant & Office Manager will provide administrative and clerical support to management and other staff as needed and is responsible for daily office management including facilities and tenants.
Manages office administration maintains all office files and other administrative systems as required.
- Manages special events and day to day facilities.
- Serve as primary point of contact for internal and external communications.
- Conducts outreach site coordination and ongoing relationship management to help ensure NHS CSC-Pasadena is utilized for serving the community.
- Oversees all office equipment maintenance ordering of supplies and inventory control.
- Prepares reports for the keymanagement staff as needed.
- Prepares reports for submission to appropriate agencies or other bodies as may be required.
- Maintains expenditure receipts for submission to Accounting Department; and manages petty cash fund.
- Makes recommendations for improvement of facilities.
- Responds to inquiries regardingthe services provided by NHS.
May perform other duties as assigned by President or key management staff
Five years of professional experience as an Administrative Assistant Office Manager Senior Administrative Assistant or Senior
Secretary
Bilingual English / Spanish Preferred
Ability to manage the office and write concisely and clearly
Provide secretarial services; operate computer equipment and utilize Windows applications and other software programs
Familiar with Microsoft Office
Communicate with people of diverse backgrounds; analyze office and programmatic needs for supplies equipment and
services and develop plans to ensure that these needs are met
Work effectively with a minimum of supervision
Work effectively and calmly in pressure situations and manage multiple assignments
Must possess a valid California drivers license and car
May requires attendance at evening meetings
Required Experience:
IC
Employment Type
Full-Time
