Secretary - Counselor
Secretary - Counselor
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Salary Not Disclosed
1 Vacancy
Job Description
Job Description: SECRETARY - COUNSELOR
Job Title:
Secretary Counselor
Duty Days:
207
Reports to:
Principal
Pay Grade:
3
Dept/School:
Assigned Campus
Pay Schedule:
Paraprofessional
Wage/Hour:
Non-Exempt
Date Revised:
9/2020
Primary Purpose
Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications
Education/Certification
- High School diploma or GED
Special Knowledge/Skills
- Knowledge or general office procedures
- Proficient keyboarding and file maintenance skills
- Ability to use software to develop spreadsheets and databases and do word processing
- Ability to follow verbal and written instructions
- Ability to perform a variety of tasks often changing assignment on short notice with some direction
- Effective organizational communication and interpersonal skills
- Demonstrate proficiency in handling matters of highly confidential nature
- Must possess personal qualities related to respect for the rights and confidentiality of others
Experience
- Two years clerical experience
Major Responsibilities and Duties
Records Reports and Correspondence
- Provide general clerical support including word processing data entry filing and file maintenance.
- Assist with the registration of new students including requesting and sending student records entering student data and ensure completeness of records.
- Process changes and adjustments to student schedules.
- Maintain complete and accurate student records including test scores and final grades on permanent records.
- Compile maintain and file all reports records and other documents as required.
Reception and Phones
- Receive incoming calls take reliable messages and route to appropriate staff.
- Assist counselor(s) with scheduling of meetings and appointments.
Other
- Receive distribute and ensure security and confidentiality of testing materials.
- Maintain college information library and help students parents and teachers find information about testing scholarships and college materials.
- Maintains confidentiality.
- Follow district safety protocols and emergency procedures.
- Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position
Supervisory Responsibilities
- None
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
- Tools/Equipment Used: Standard office equipment including personal computer and peripherals; copier fax machine and calculator
- Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
- Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
- Lifting: Occasional light lifting and carrying (less than 15 pounds)
- Environment: May work prolonged or irregular hours
- Mental Demand: Work with frequent interruptions; maintain emotional control under stress
Employment Type
Full-Time
