Proposal & Content Coordinator
Proposal & Content Coordinator
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Job Description
What this role is about
This is a great opportunity for a recent graduate or early-career professional.
Its not a sales role. You wont be chasing leads pitching to clients or writing bids from scratch.
Youll support the sales team behind the scenes:
Coordinating site visits for the business development team
Chasing inputs and managing timelines
Formatting submissions and editing copy
Proofing for typos and refining layout
Making sure every proposal reads well and looks great
Sales leads the story. You help make sure it lands.
If youre organised good with words and have an eye for layout and flow this is a role where youll make a real difference.
You dont need a background in bids. You might be a recent graduate or early-career professional with experience in marketing business management communications copywriting publishing or something else entirely.
If you like making things clear presentable and persuasive this could be a great fit. The role offers exposure to multiple parts of the business with the opportunity to work directly with senior stakeholders and consultants.
What youll do
Support the process
Coordinate the proposal process and keep everything on track
Manage timelines and actions and ensure everyone knows whats needed
Arrange site visits for sales and operational teams
Chase and coordinate inputs from supply partners when required
Keep Salesforce updated with accurate opportunity and bid-stage details (training provided)
Help shape content
Support the Business Development Managers in producing proposals that look as good as they read
Collaborate with the BD team and Bid Consultant to review RFPs and develop tailored responses
Source and adapt content from previous submissions
Edit and proof responses to ensure clarity consistency and alignment with client needs
Help shape the overall messaging to reflect win themes and client priorities
Raise the bar on presentation
Format documents using Word PowerPoint InDesign Canva or similar tools
Keep templates clean professional and consistent
Liaise with freelance designers when needed
Support marketing and storytelling
Share stories photos and highlights with our marketing agency
Chase internal contributors for case study material and updates
Help maintain a growing library of case studies and proof points
Keep things organised
Maintain a library of past responses templates and reusable content
Track bid outcomes and help the team learn from feedback
What were looking for
Clear and confident written communicator
Highly organised and dependable
Comfortable managing timelines and nudging others when needed (with full support from the CEO)
Strong attention to detail and pride in quality
Familiar with tools like Word PowerPoint Canva Figma InDesign (or quick to learn)
Background in sales support bids marketing copywriting publishing or similar
Familiarity with CRM tools like Salesforce (or willing to learn)
What this role is not
You wont be selling or presenting to clients
You wont be building pricing or commercial strategy
You wont be writing from a blank page. Sales owns the narrative
You wont be leading site visits or owning the pitch
What success looks like
Every proposal submitted on time
Clear consistent bid documents with minimal rework
CRM kept accurate and up to date (Salesforce)
A growing library of reusable content and case studies
Positive feedback from sales and marketing on your reliability and quality
Why it matters
Were building the most loved brand in FM. That starts with showing we care; in the service we deliver and the way we present ourselves. This role helps ensure what we say on paper reflects what we deliver on site. Sharp thoughtful and worth choosing.
Required Experience:
IC
Employment Type
Full-Time
