Accounting Clerk
Accounting Clerk
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Job Description
Discover
The Opportunity
Reporting to the Director of Finance IT Administration and Member Services the Accounting Clerk is responsible for ensuring the accuracy and timeliness of accounts receivable and payable maintaining accurate financial records and supporting financial reporting.
What youll do
Responsibilities
Accounts Payable
Receive and process all invoices.
Prepare cheques including HST remittance and backup documentation for review and signature.
Record pay balance and file invoices.
Reconcile GL accounts and vendor statements; follow up with vendors regarding account issues.
Ensure accuracy and completeness of AP invoices including staff and Board member expense claims.
Match invoices with packing slips.
Improve efficiency in Accounts Payable processes.
Accounts Receivable
Generate monthly member invoices and email statements to members and follow up to ensure collections
Receive and record member payments daily via spreadsheet upload to the database.
Run Autopay process monthly.
Prepare and peer-review bank deposits.
Maintain general ledger and other accounting records.
Improve efficiency in Accounts Receivable processes.
Financial Reporting and Year-End
Assist with year-end preparation and audits.
Identify and resolve discrepancies.
Reporting & Budgeting
Support and contribute to the ongoing development of systems and processes.
Complete special projects as assigned.
Other
Perform other related duties as assigned.
Core Competencies:
Achievement Motivation: Is energetic and committed to meeting goals and targets set even when tasks are repetitive; actively reviews schedules and plans to avoid unnecessary over runs; wants to do things well and consistently delivers to best of own ability; willing to respond to reasonable requests to do tasks that go beyond normal scope of job.
Analytical thinking/Problem Solving: Takes a proactive approach to anticipating preventing and solving problems by collaboratively analyzing and prioritizing situations to identify and solve problems; implements sustainable solutions that increase efficiency and improve quality by develops/constructs plans making clear transparent timely decisions that align with organizational goals.
Attention to Detail: Accomplishes a task through concern for all the areas involved no matter how small. Proofreads documents to ensure correct grammar spelling and formatting. Monitors and checks work or information and plans and organizes time and resources efficiently.
Business Orientation: Consistently delivers required business results; sets and achieves achievable yet aggressive goals; consistently complies with quality standards and meets deadlines; maintains focus on the organizations goals in keeping with fiduciary and financial responsibilities and integrity.
Client/Member Service: Is dedicated to meeting the expectations and requirements of clients/members in a manner that provides satisfaction for the client/member and fosters loyalty. Is respectful of others helping or serving them to meet their needs by discovering those needs and figuring out how to best meet them.
Respectful: Effectively promotes a respectful equitable work environment in which each person is accepted and has the opportunity to grow and develop; demonstrates behaviors that include fairness respect inclusiveness empathy integrity and ethical conduct; actively works to identify and mitigate own biases; displays appreciation for and recognizes the value of input and contributions informed by diverse backgrounds and experiences; recognizes peoples diverse needs and perspectives (e.g. language differences cultural differences disabilities and personal family circumstances); monitors the work environment to identify barriers to equity and a sense of belonging and takes appropriate action; holds self and others accountable for making principled decisions; respects the confidential nature of the work.
Job-Specific Behavioural Competencies:
Communication: Able to write in a variety of communication settings and styles; can get messages across that instigates appropriate actions; orally communicates positively in a variety of formal and informal settings; actively listens.
Concern for Order and Quality: Monitors and checks work or information insisting on clarity of roles and functions setting up and maintaining systems of information to reduce uncertainty in the surrounding environment.
Contacts and Purpose of the Interaction:
Internal Co-workers:
All NSAR staff to share and receive information
Internal Members and Brokers:
To share and receive information for Directors and Committee members
External:
Vendors to share and receive information
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Working Conditions and Physical Demands:
A. Physical Environment
Typically located in a comfortable office environment.
70 hours bi-weekly Monday to Friday.
B. Physical Effort
Physical demands are those associated with being in a normal office environment and using typical office equipment and may include sitting standing walking stooping bending climbing.
Ability to carry 10 kg over short distances unaided.
C. Sensory Attention
Reviewing online and hard copy reports with close attention to details.
D. Mental Pressures
There is a need to meet competing month-end deadlines.
What youll need
Qualifications
Education
Diploma in accounting from a recognized institution or equivalent combination of education and experience.
Experience
Minimum 2 years in a related accounting role.
Intermediate proficiency in accounting/bookkeeping software.
Basic proficiency in Microsoft Word and Outlook.
Intermediate proficiency in Microsoft Excel and databases.
Were looking for
Core Skills
A little bit about us
Nova Scotia Association of Realtors
The Nova Scotia Association of REALTORS (NSAR) is the Association for REALTORS in Nova Scotia representing over 2000 members who subscribe to a high standard of service and a strict code of ethics. We act as one voice for real estate in Nova Scotia and serve our members through a wide variety of education programs training advocacy and administration of the MLS System in Nova Scotia.
Employment Type
Full-Time
