Accounts Payable Analyst
Accounts Payable Analyst
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Job Description
Job Summary:
The Accounts Payable Analyst is responsible for compiling and maintaining accounts payable records to ensure vendors are paid accurately and on time. This role supports financial operations through invoice processing vendor communication system reconciliation and compliance with internal procedures and external reporting requirements. Ensures vendor management is completed in line with LION Financial/legal processes as well as completing AP data analysis to aide in real time payment management.
Essential Functions:
- Review and process invoices and check requests
- Input daily invoices into Oracle ERP system
- Verify purchase orders and ensure proper documentation for payments (2 way and 3 way Match)
- Reconcile accounts payable ledger and resolve discrepancies
- Maintain vendor records and ensure compliance with IRS reporting (e.g. W-9 forms)
- Prepare and execute weekly payment runs (checks ACH EFT)
- Collaborate with internal departments to resolve payment issues
- Assist with month-end close accruals and financial reporting
- Support internal and external audits related to accounts payable
- Review vendor statements to identify missing invoices and credits
- Implement process improvements and automation tools
- Maintain organized accounts payable files and documentation
- Identify if purchases are taxable under Multi-State Sales and Use tax laws; research analyze and partner with the Cost Department to ensure tax status
- Research/analyze assigned vendors/history to determine if invoice should be released for payment or continue to remain on payment hold status
- Provide education internally and externally regarding 1099/independent contractor tax requirements ensure 1099 is complete/accurate for system set up
- Assist in preparation and submission of annual 1099s
- Answer vendor inquiries
- Route invoices for proper approval
- Code non-PO invoices for entry assist various departments with coding questions
Additional Responsibilities:
- Special projects as needed
- Backup for others in AP
- Continuous process improvement
- Maintain process and procedure documents
- Other duties as needed
Required Experience:
IC
Employment Type
Full-Time
