Utility Program Coordinator/Assistant
Utility Program Coordinator/Assistant
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$ 66730 - 113440
1 Vacancy
Job Description
Utility Program Coordinator/Assistant
California
We are the Environment & Planning Division of ICF and are passionate about doing whats right for our clients our people the communities where we live and work and the environment. We are planners scientists program managers communicators economists technologists and strategists. We are collaborative curious and committed to excellencethese are qualities we value that make us who we are and inspire us to you perform well in a fast-paced engaging and collaborative environment and would like to work with a great team of industry professionals we encourage you to learn more about ICF () and consider applying to join our team.
Although the range below is wider to accommodate growth within the job this position will have a starting pay range of $70000 to $85000 based on % match of qualifications/experience/responsibilities location and other.
Position Description
ICF is currently looking for a Program Coordinator/Assistantto support various administrative financial and project-specific work for our growing utility and energy practice. The Program Administrator will work with various parts of our contract financial management safety IT and program management teams to support broader utility client program management efforts. Experience in data management contracting financial reporting invoicing and scheduling with strong organizational and communication skills is required. Some understanding of database queries SharePoint site management Google Earth and other technical data management tools is preferred.
Project Intake & Environmental Compliance
- Data collection and communication to support environmental project intake documents
- Compile and verify construction activities and work locations.
- Conduct data queries related to project locations through environmentally sensitive area (ESA) databases to identify required subject matter review assignments.
- Compile data related to environmental requirements into field-ready compliance documents.
Program Coordination & Support
- Track project milestones due dates and follow-up action items & provide updates on the status of deliverables to clients and internal teams.
- Engage subject matter expert team members to support task assignments and ensure timely responses.
- Maintain and update Excel tracking sheets SharePoint sites & project documentation and file systems.
- Support project setup maintenance and close-out activities.
Financial & Contract Administration
- Review and reconcile draft invoices
- Prepare invoice reports
- Submit and track expense reports
- Develop track and report financial forecasts through client database
- Track and reconcile project budgets
- Create and update Excel spreadsheets for financial and project tracking
- Support contract setup subcontracting and contract change order processes
- Coordinate with subconsultants on contractual and invoicing requirements
Safety Program Support
- Serve as the programs safety point of contact
- Ensure compliance with safety requirements
- Assign and track training requirements
- Evaluate safety materials for alignment with ICF Corporate Safety Requirements
- Liaise with the broader ICF Safety Team.
Basic Qualifications
- Bachelors degree in environmental sciences business or finance or related field and/or over 2 years of equivalent financial and program and/or contract management experience
Additional Skills & Experience
- Proficient in use of Microsoft Excel Word SharePoint data repositories and Outlook
- General familiarity with Google Earth or similar mapping tools.
- Ability to manage multiple tasks and deadlines simultaneously.
- Proficiency in file management and document control.
- Detailed understanding of procedures for keeping accurate project and accounting records on a timely basis.
- Exceptional attention to detail and organizational skills.
- Excellent communication and interpersonal skills to work with clients and agency staff
- Ability to work effectively as part of a team
- Experience with Deltek CostPoint accounting system is a plus
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Working at ICF
ICF is a global advisory and technology services provider but were not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges navigate change and shape the future.We can only solve the worlds toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer.Together our employees are empowered to share theirexpertiseand collaborate with others to achieve personal and professional goals. For more information please read ourEEOpolicy.
Reasonable Accommodations are available including but not limited to for disabled veterans individuals with disabilities and individuals withsincerely heldreligious beliefs in all phases of the application and employment process. To requestan accommodationplease emailand we will be happy toassist. All information you provide will be kept confidential and will be used only to the extentto provide needed reasonable accommodations.
Read more aboutworkplacediscriminationrightsor our benefit offerings which are included in theTransparency in (Benefits) CoverageAct.
At ICF we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment the use of artificial intelligence (AI) tools to generate orassistwith responses during interviews (whether in-person or virtual) is notpermitted. This policy is in place tomaintainthe integrity and authenticity of the interview process.
However we understand that some candidates may require accommodationthat involves the use of AI. Ifsuch anaccommodation is needed candidates are instructed to contact us in advance at. Weare dedicated to providingthe necessary support to ensure that all candidates have an equal opportunity to succeed.
Pay Range - There are multiple factors that are considered in determining final pay for a position including but not limited to relevant work experience skills certifications and competencies that align to the specified role geographic location education and certifications as well as contract provisions regarding labor categories that are specific to the position.
The pay range for this position based on full-time employment is:
$66730.00 - $113440.00California Remote Office (CA99)Required Experience:
IC
Employment Type
Full-Time
