Executive Assistant to the CRO

YOUR MISSION:

As the Executive Assistant to our Chief Revenue Officer (CRO) you will serve as a trusted strategic partner ensuring seamless operations high-impact time management and proactive support. With four years of experience under your belt youre not just keeping things on track youre anticipating needs leading the coordination of cross-functional workshops and helping drive efficiency at the leadership be embedded in the rhythm of our Revenue organization managing a fast-moving calendar owning logistics end-to-end and helping the CRO focus on what matters most: strategic growth partner relationships and team leadership.

IN THIS ROLE YOU WILL:

• Own the CROs Calendar: Manage complex high-volume scheduling across global time zones with precision and foresight balancing external meetings internal priorities and team alignment.
• Coordinate Workshops & Offsites: Lead the planning and execution of team workshops leadership sessions and revenue-related events handling everything from agenda creation to follow-ups.
• Enable Focused Leadership: Ensure the CRO is prepped and prioritized for key meetings tracking action items and enabling high-leverage decision-making.
• Manage Travel & Logistics: Arrange detailed travel itineraries and coordinate logistics for conferences customer meetings and leadership events.
• Streamline Communication: Help manage and triage inboxes Slack and internal comms to keep information flowing efficiently and on time.
• Handle Admin & Expense Tasks: Take care of expense reports vendor coordination and other operational tasks to keep everything running smoothly.
• Act as a Gatekeeper & Liaison: Serve as a point of contact between the CRO and key stakeholders both internally and externally.

WHAT YOU BRING TO THE TABLE:

• Proven Experience: 4 years as an Executive Assistant or in a similar high-responsibility support role ideally in a fast-paced growth-stage or SaaS environment.
• Workshop Event Management: Hands-on experience running leadership workshops quarterly planning sessions or team offsites with the ability to drive logistics and content coordination.
• Calendar Ninja: Mastery of calendar and time management especially for executives with competing global priorities.
• Strong Communication & Discretion: You write clearly speak confidently and handle sensitive information with the utmost professionalism.
• Tech-Savvy & Organized: Youre fluent in tools like Google Workspace Slack Notion and Zoom and you love building systems that make life easier.
• Proactive & People Smart: You anticipate needs before they arise stay two steps ahead and thrive in a role where no two days are the same.

WHATS IN IT FOR YOU

• he opportunity to join a rapidly growing Conversational AI startup with offices in Berlin New York and Munich.
• Invitation to join us in Berlin for an immersive company onboarding experience where youll have the chance to delve into the Parloa product and immerse yourself in our dynamic company culture.
• Hybrid work environment - we believe in hiring the best talent no matter where they are based. However we love to build real connections and want to welcome everyone in the office on certain days.
• Attractive compensation package with equity.
• Training and development budget which can be used for conferences and attending development courses to ensure continuous professional growth.
• Flexible working hours Unlimited PTO and travel opportunities.
• Regular team events game nights and other social activities.
• A beautiful office with flair in the heart of NYC with all the conveniences such as social area snacks and drinks.

Your recruiting process at Parloa:

Recruiter video call Expert interview(s) Challenge Task Meeting the team Founder interview