Administrative Professional 3 (PN)

Position Qualifications:

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Additional Qualifications:

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

• Bachelors or Advanced degree in secretarial science office management or office administration.
• Experience in accounting coursework or accounting procedures (e.g. budgeting/procurement profit & loss statements or monitoring spending maintaining fiscal records/agreements).
• Experience in performing different functions within Excel (e.g. creating tables charts sorting or filtering data).
• Experience with state or other accounting software system.
• Experience with Microsoft Office Software (e.g. Excel Word Outlook PowerPoint Databases).
• Experience in writing reports or purchase orders vendor management and/or requests for purchases.
• Experience in researching and analyzing data and/or legislation into a comprehensive report.
• Experience with writing and/or assisting with travel reports and/or authorizations (e.g. airline tickets and/or travel packets).
• Experience with solution-based problem solving (e.g. fixing recurring errors/managing workload with limited resources/ adapting to policy changes/ resolving team conflict / streamlining processes).
• Experience with interpreting program policies and procedures.
• Experience with communicating effectively and efficiently verbally and/or in writing with team members.
• Experience working in a fast-paced environment or multitasking and/or paying attention to details.

All eligible applications shall be reviewed considering the following criteria: qualifications experience education and active disciplinary record.

Job Skills: Accounting and Finance

Technical Skills: Accounting and Finance Administrative Support/Services Basic Documentation Clerical & Data Entry.

Professional Skills: Analyzation Attention to Detail Organizing and Planning Strategic Thinking Written Communication.

Educational Transcript Requirements:
Official educational transcripts are required for all post-high school educational accomplishments coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered official only if it is an original copy from the educational institution and includes an institutional watermark ink stamp or embossed stamp. Transcripts printed from the institutions website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entitys award of a putative degree.

What Youll Do:

• Provides support to the fiscal manager to independently answer and respond to non-routine and/or confidential correspondence on programmatic financial administrative issues.
• Conducts periodic administrative process reviews to ensure bureau is in compliance with rules and regulations.
• Reviews and summarizes fiscal and/or operational reports.
• Monitors spending and prepares and maintains daily and weekly fiscal records.
• Assists in updating and maintaining current personnel staffing spreadsheet and assists in preparations of personnel coding adjustments for staff.
• Communicates with staff to coordinate and expedite fiscal purchases.
• Acts as a liaison with accounting unit and customers to resolve payment problems or billing questions.
• Provides invoicing information for grants.
• Reviews invoices to include seeking program management approvals.
• Generates updates and maintains purchasing tracker though initial purchase through purchase order close.
• Maintains updates and revises coding templates/coding lines for the bureaus payment cards.
• Generates signature authorization for all fiscal activities.
• Coordinates acquisition andmaintenance of office/business equipment.
• Researches analyzes and implements standards for general workflow of bureau (e.g. productivity reports electronic forms management document control and distribution).
• In accordance with the Office of Budget & Management prepares yearly out of state travel projection report.
• Assists in compiling travel packets and ordering online tickets.
• Processes travel authorizations and expense reports.
• Processes fleet vehicle log assigned to the bureau.

Supplemental Information:

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Unless required by legislation the selected candidate will begin at Pay Grade 30 Step 1 of the OCSEA union Pay Range Schedule ($25.77 per hour) with an opportunity for pay increase after six months ($26.76) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES:
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Administrative Professional 3

About Us:

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern vibrant public health system that creates the conditions where all Ohioans flourish.

The Bureau of Regulatory Operations is responsible for licensing certification and enforcement for health care facilities services and programs.