Engineering Principal Associate Director's Office Administrator - Active Security Clearance Required
Engineering Principal Associate Director's Office Administrator - Active Security Clearance Required
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1 Vacancy
Job Description
We have an opening for a highly organized and proactive Administrator to join our team in the Engineering Principal Associate Directors Office. In this key role you will be responsible for managing the day-to-day business operations while also serving as the Directorate Workforce Administrator and Scholar Program Lead. You will supervise a team of exempt and non-exempt administrative staff coordinating a variety of business and administrative activities. You will work independently to plan execute and provide oversight for a range of business workforce and organizational requirements. This position requires the ability to manage conflicting priorities with a high degree of flexibility organization and discretion. As a member of the Directorate Administrative Management Team you will play a vital role in supporting our organizations mission and initiatives. We are looking for someone with proven experience in office management or administration strong leadership and communication skills and the ability to handle confidential information with professionalism. This position is in the Engineering Principal Associate Directors Office.
In this role you will
- Oversee and manage all day-to-day administrative operations for the Engineering Principal Associate Directors Office proactively identifying and assessing needs and practices and independently developing and executing solutions for complex issues and to support strategic initiatives.
- Serve as the Directorate personnel transaction (PAS) initiator process salary transactions and provide advice and guidance on salary administration and related matters including analyzing and interpreting Human Resources (HR) requirements/guidance to determine courses of action for obtaining optimal results.
- Analyze recommend establish implement and regularly review and evaluate internal administrative procedures and systems to enhance operational efficiency and effectiveness.
- Supervise exempt and non-exempt administrative staff including workload management hiring input staff development training mentoring performance appraisals and salary recommendations.
- Act as the Directorate point of contact for all hiring activities communicating and providing guidance on employment and compensation processes ensuring accurate and timely reporting of personnel metrics while also interpreting and ensuring compliance with applicable policies procedures regulations and laws.
- Manage the Directorate Scholar Intern program including review and approval of hires and transactions tracking scholar metrics and leading the virtual summer program.
- Serve as the Directorate Return to Work Liaison coordinating with management and support departments to advise on safe return-to-work processes accommodations and policy communications.
- Attend institutional meetings as needed manage Directorate ER and NR funds and Recognition and Awards programs partner with the Directorate Administrator on business and strategic planning and serve as a resource for salary administration and the annual Compensation Increase Program (CIP).
- Perform other duties as assigned.
Qualifications :
- This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.
- Associate degree in a related field or equivalent combination of relevant experience and education.
- Demonstrated experience successfully supervising staff fostering team development and coordinating complex and highly involved administrative and operational activities.
- Proven ability to lead business operational and organizational initiatives including representing management among internal and external contacts.
- Advanced administrative and organizational skills including independent coordination and prioritization of multiple complex and variable tasks while working under tight deadlines.
- Strong interpersonal and communication skills with experience exercising discretion and judgment in sensitive matters and effectively negotiating influencing and presenting to all levels of personnel.
- Proficient in HRIS and applicant tracking systems with experience interpreting and applying employment policies and procedures and strong analytical and creative problem-solving skills to resolve complex issues.
- Comprehensive experience with and knowledge and understanding of principles of personnel administration policies and procedures compliance requirements and state and federal laws (FSLA ADA EEO etc.) including all processes related to postings hiring and job reclassifications.
Qualifications We Desire
- Bachelors degree in Business Administration or related field or progressive competence obtained through a combination of experience and education/training.
- Knowledge and experience interpreting and implementing LLNL policies procedures and practices.
- Knowledge or familiarity of the Engineering Directorate.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Our values - visit Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
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We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
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Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
