Accounts Payable Administrator Bi-Lingual (French & English)
Accounts Payable Administrator Bi-Lingual (French & English)
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Job Description
About The Role
We are seeking a detail-oriented and bilingual (French and English) Accounts Payable Administrator to join our finance team. This role will support the processing of supplier invoices and payments ensuring accuracy efficiency and timely handling of all accounts payable tasks for our French-speaking vendors or business units.
The role reports to the Assistant Accounts Payable Manager as well supporting other administrative functions within the department
What Youll Do
- Process and code supplier invoices accurately and in a timely manner
- Match invoices to Purchase Orders or manually obtaining online business approval for none po invoices in line with business approval matrix.
- Reconcile supplier statements and resolve discrepancies
- Maintain vendor accounts and ensure up-to-date contact and banking details are on file
- New Vendor Onboarding and Vendor Verification Calls
- Prepare and process multi-currency payment runs twice a month
- Ensure all AP Payments are posted daily to assist Finance in completing weekly and month bank reconciliations.
- Processing and payment of employee expenses twice monthly in line with expense policy posting payments and reconciling to expense reports.
- Respond to vendor and internal inquiries in French and English via internal ticketing system phone or email
- Assist with month-end closing tasks and reports related to accounts payable reconciliation and close prepare accrual information to hand onto Finance ensure AP Payments are al posted by WD2 and Reconcile AP Control Account.
- Liaise with procurement and other departments to resolve invoice or payment issues
- Maintain accurate filing and documentation in compliance with internal controls and audit requirements
- Assisting with year-end audit providing samples for both French Authorities and Auditors
- Work to agreed KPIs
- Other ad hoc duties as required
Requirements
- Proven experience in an accounts payable role
- Fluency in French and English (written and spoken) is essential
- Strong knowledge of accounting principles and AP best practices
- Familiarity with ERP systems (SAP Oracle NetSuite or similar)
- Excellent attention to detail and organizational skills
- Ability to work independently and collaboratively in a fast-paced environment
- Proficient in Microsoft Excel and accounting software
Qualifications :
- At least 2 years experience of working within an International Multi Site Accounts Payable function
- Good understanding of Account Payable procedures and techniques
- Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
- High Volume Processing & fast pace background required
- Accurate and exceptional attention to detail
- Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
- Ability to remain calm under pressure
- Good IT skills (Word Excel MS Outlook).
Informations supplmentaires :
Values and Life at Xplor
Our four core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:
Make life simple Build for people Move with purpose Create lasting communities.
If these values sound like you and describe people you want to work with you will thrive at Xplor. As an Xplorer you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.
Some of our perks and benefits are:
- 12 weeks Gender Neutral Paid Parental Leave for both primary and secondary carer
- #GiveBackDays/Commitment to social impact 3 extra days off to volunteer and give back to your local community
- Unlimited access to LinkedIn Learning plus regular career and growth conversations with your leader as part of Xplor GPS
- Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council Global Mentorship Program
- Access to free mental health support
- Flexible working arrangements
How to apply
To start your application please submit your resume and we will be in touch as soon as we can. Please include the word moonshot at the top of your message to the Hiring Manager so that we know you took the time to read our job ad. Your contact is Sophia Little Talent Lead
Your information will be kept confidential according to EEO guidelines.
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
