Sales Administrative Assistant

In 1952 Columbus Equipment Company was founded by Bill Early who was known around the world as a legend a true innovator in the heavy equipment industry. Recognized today asOhios Dependable Dealer the companys commitment to employees and unmatched reputation for product support excellence extends across the State of Ohio as well as the Midwest region.

Remaining a family owned business Columbus Equipment has expanded into ten locations and continues to be committed to being the bestthe best equipment the best product support the best customer service and the best overall experience when it comes to purchasing heavy equipment.

We realize that our employees are our most important resource and that our customers are our most important asset. At Columbus Equipment Company our customers are our first priority and we are looking to add team members that will help us build partnerships that will foster success.

Whether youre looking to embark upon a new career or bring a wealth of experience to the table. Columbus Equipment Company is offering attractive benefit packages and compelling career tracks to those in search of a position within our company including but not limited to:

• Health dental and vision insurance
• 401K
• Vacation and PTO
• STD Life and Disability Insurance
• Paid Holidays
• Tailored Training
• Tuition Assistance/Reimbursement
• Succession Pathway

Responsibilities and Duties (Includes but not limited to)

• Generate sales invoices using Machine Invoice.
• Process and distribute all sales invoices through Sales Release Program.
• Resolve billing discrepancies: corrections and credits as needed.
• Create and maintain Invoice Log tracking monthly sales transactions.
• Code Purchase Order request worksheets using industry software as reference.
• Generate Purchase Orders (POs) for all CEC branches for both Sales and Rental.
• Create hard card records for files.
• Travel Set Up and Management / Onboarding CEC employees.
• Assist as needed with travel accommodations.
• Review pertinent vendor invoices.
• Set up payments scan and send to AP.
• Review sales files.
• Make sure all attachments are sold out of system.
• Pull all equipment cards for sold units and file appropriately.
• Make sure all delivery and receiving reports are completed.
• Once final checks are completed file appropriately.
• Review Red tag and delivery and receiving reports once a month (prefer first of the month). Send communication when reports are lacking.
• Warranty documentation support.
• Gather information requested by Auditors.
• Cross-train/future tasks for sales coordinator.
• Review PO and Stock files.
• Tracking attachment and units that are in the yard and have no vendor invoices.
• Ensure equipment photos are current at each branch.
• Gather special pricing information.

Qualifications

• High School diploma or equivalent associates degree or Higher Preferred
• Valid drivers license and a safe driving record.
• Written and verbal communication skills ability to demonstrate and state facts to all contact people.
• Understanding of PC hardware/Software (Windows MS Word MS Excel MS Outlook MS PowerPoint) including all manufacturers web portals and able to adapt to industry specific software and programs.
• Detail oriented organized and responsible.
• Ability to successfully pass a Drug Test and Background Check.

Physical Requirements

• Required to sit for long periods and manage stress in a fast-paced environment.
• Required to use computers and office machines.
• While performing the duties of this job the employee is occasionally required to stand walk sit climb stairs and ladders able to lift up to 50 lbs. occasionally.