Project Coordinator - Baltimore office support - Hybrid
Project Coordinator - Baltimore office support - Hybrid
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
The Apply with SEEK option will be utilized for International applicants mainly Australia. If this does not apply to you please use the Apply option.
IF YOU CARE THERES A PLACE FOR YOU HERE
EFI Global is a full-service engineering fire investigation environmental health and safety and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony into a recognized global leader in engineering failure analysis origin-and-cause investigations environmental consulting laboratory testing and specialty consulting. Our forensic investigation engineering and environmental services teams around the world share a dedication to expertise quality and demonstrating to customers that caring counts. Each of our more than 700 professional engineers fire investigators architects and scientists was selected for their technical proficiency in-depth industry knowledge and commitment to professional integrity. Together our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFIs combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients expectationsanytime anywhere. Click here to learn more about EFI Global.
Seeking an entry-level Administrative Assistant to support various projects and assignments supporting EFI Globals MidAtlantic district teams Engineering and Fire Investigations.
This is a fast-pace hit the ground running administrative support role. (NOT an IT or Project Management role.)
This is a full-time hybrid position (after initial in-office training) that must reside in the greater Baltimore area and be able to commute to the office for weekly in-office rotation.
Must be available to work an 8-hour shift between 7:00AM to 6:00 PM eastern time.
PRIMARY PURPOSE:To coordinate project scheduling and administrative tasks.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
- Gathers project data.
- Coordinates project scheduling.
- Communicates project progression to appropriate parties.
- Documents project actions and results.
- Track project due dates.
- Enters applicable information into a data system.
- Prepares project and/or presentation materials.
- Coordinates tradeshows.
- Works with vendors.
- Produces correspondence reports and other documentation as required.
ADDITIONAL FUNCTIONS and RESPONSIBILITIES
- Performs other duties as assigned.
- Supports the organizations quality program(s).
- Self-direct tasks and time management to meet business demands.
- Gather project data and coordinate project scheduling.
- Communicate project progression to appropriate parties.
- Document project actions and results and track project due dates.
- Enter applicable information into a data system.
- Assists with report formatting finalization and delivery to clients.
- Prepare project invoices finalize and send to client using Deltek Vision.
- Coordinates subconsultant and subcontractor contracts invoices insurance requirements vendor agreements.
QUALIFICATIONS
Education & Licensing
High school diploma or GED required.
Experience
- Two (2) years administrative office experience or equivalent combination of education and experience required.
- Requires Microsoft Office Suite Word Excel.
- Kolfax or Adode PDF Editor experience is a plus.
- Requires software/database experience for project management tasks such as AR Project Set-Up Invoicing CRM. Knowledge of Deltek Vision is a plus!
- Preferred experience proofreading technical reports for grammar spelling and formatting.
- Residential and/or commercial property insurance is a plus!
- Accounts Receivable Billing and/or Collections experience is a plus!
Skills & Knowledge
- Knowledge of web technology
- Excellent oral and written communication
- PC literate including Microsoft Office products
- Strong organizational skills
- Excellent interpersonal skills
- Ability to work in a team environment
- Ability to meet or exceed Performance Competencies
WORK ENVIRONMENT
When applicable and appropriate consideration will be given to reasonable accommodations.
Mental:Clear and conceptual thinking ability; excellent judgment troubleshooting problem solving analysis and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical:Computer keyboarding travel as required
Auditory/Visual:Hearing vision and talking
This would be a good career transition for collections specialist billing specialist accounts receivable specialist accounts receivable associate accounts payable accounting assistant human resources assistant customer service front office receptionist office manager office administrator office coordinator office clerk office assistant filing intern bank teller.
As required by law Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set level of experience and cost of specific location. For the jurisdiction noted in this job posting only the range of starting pay for this role is $19.00-26.00. A comprehensive benefits package is offered including but not limited to medical dental vision 401k and matching PTO disability and life insurance employee assistance flexible spending or health savings account and other additional voluntary benefits.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions duties or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Sedgwickis an Equal Opportunity Employer and a Drug-Free Workplace
Required Experience:
IC
Employment Type
Full-Time
