Administrative Services Coordinator, Student Life Communications
Administrative Services Coordinator, Student Life Communications
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Job Description
Position Summary:
This position provides primary reception responsibilities and administrative support for Student Life Communications (SLC) and the SLC unit staff to ensure daily operation of SLC. This position performs a wide range of tasks that require a high level of independence and discretion judgment and confidentiality. Responsibilities include managing schedules assistance with project/strategic initiatives coordinating meetings and overseeing the procurement of office supplies all while maintaining a high level of organization. Effective communication problem-solving and attention to detail are essential for success in this role as they contribute to overall organizational efficiency.
Specific Job Duties & Tasks:
- Organize information for building email newsletters for a variety of audiences including: parents students alumni and student life staff.
- Manage subscriber lists in collaboration with SLC team.
- Oversee office reception to ensure guests are attended to in person over the phone or email and refer inquiries to appropriate SLC staff.
- Assist with the planning and implementation for specific initiatives projects events or programs to provide primary administrative and operational support and management.
- Assist in managing and understanding of SLC budget particularly as it relates to professional development supplies recurrent charges.
- Manage relationships with external vendors related to digital platforms and services used by SLC in collaboration with team.
- Create and maintain SLC-specific web content in support of SLC staff and partners including procedures forms and service-related content (resource site).
- Maintain SLC sharepoint space in collaboration with SLC team.
- Assist in the coordination of plans and provide related support to strategic initiatives.
- Create edit and maintain large-scale timelines and schedules as they relate to strategic initiatives.
- Supervise student employees as determined.
- Be a resource for student staff as it relates to administrative duties.
For a detailed job description please email Alaysia McAtee at
About the Division of Student Life:
The Division of Student Life is comprised of staff that embrace new ideas and thoughts works together to keep our students safe and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting educationally purposeful services and activities within and beyond the classroom.
Required Qualifications:
- A Bachelors degree in business administration communication public relations or a related field or an equivalent combination of education and experience.
- 0-6 months administrative support or office management experience including coordinating projects and providing operational support.
- Demonstrated proficiency in Microsoft Office (Excel Word Outlook) and collaboration tools such as SharePoint and Asana or equivalent platforms.
- Excellent organizational skills attention to detail and ability to manage multiple tasks simultaneously.
- Experience providing exceptional customer service in a professional setting.
- Strong written and verbal communication skills.
- Ability to compose professional correspondence and create materials such as newsletters reports and web content.
Desired Qualifications:
- Some (typically 13 years) administrative support or office management experience including coordinating projects and providing operational support.
- Previous experience with email content management google analytics and/or newsletter platforms.
- Experience in higher education nonprofit or communications settings.
- Knowledge of University of Iowa administrative systems and procedures (e.g. purchasing travel or budget reconciliation systems).
- Experience with event planning logistics vendor relations and/or basic financial tracking.
Application Details:
- In order to be considered applicants must upload a resume and cover letter and mark them as a Relevant File to the submission.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Up to 5 professional references will be requested at a later step in the recruitment process. For questions or additional information please contact Alaysia McAtee at
Joining the University of Iowa means becoming a vital part of the Hawkeye community where your work directly impacts education research and student success.
Enjoy exceptional health coverage university-paid life insurance robust retirement plans and generous leave policies. Benefit from 24/7 support services well-being resources and access to UI Health Care specialists. Grow professionally with advanced training leadership development and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium Big Ten athletics top-ranked public schools and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Required Experience:
IC
Employment Type
Student
